Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 25 days ago

Legal Assistant (Australian Client/Day Shift)

Workable (global search)108,016 open roles

Where
Angeles, Pampanga, Philippines
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowLegal Assistant (Australian Client/Day Shift)Workable (global search) · Angeles, Pampanga, Philippines

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Workable (global search)'s own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 7 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 25 days ago

Workable (global search) median: 7 days open

The posting

About Brainbox

Brainbox is a unique BPO that focuses not only on delivering excellent service but also on fostering an amazing culture. Rooted in our core value of 'Always Be Kind,' we prioritise kindness in every policy, decision, and action. Our Philippines management team is composed entirely of Filipinos, and we provide unlimited training and HMO benefits from day one to help our people grow and become their best selves.

The Role

We are looking for a Legal Assistant to run the practice management, paralegal and diary support for a family and estate law practice. You will own the billing cycle, the debtor ledger and month end reporting in Xero, prepare court forms, briefs and precedent documents, and manage the principal lawyer's diary and inbox, working directly with the practice owner with nobody in between.

Our client is a small family and estate law practice based in Western Australia, run by its principal lawyer and this role exists to take practice administration off the principal.

Key Duties

Practice management and finance

  • Raise client invoices from time and disbursement records to the agreed billing cycle, checking narrations, rates and matter references before issue.
  • Enter and code supplier invoices and prepare the payment run for authorisation.
  • Record and track disbursements against matters.
  • Reconcile the office bank account and credit card twice weekly and clear unreconciled items.
  • Work the debtor ledger to a fixed cadence: reminders at 7, 14 and 30 days past due, and escalate anything past 45 days.
  • Maintain client and supplier records in Xero.
  • Prepare the month end pack (reconciliation, aged receivables, aged payables and a one page summary) within three business days of month end.

Paralegal support

  • Prepare draft correspondence, file notes and standard documents from precedents.
  • Complete court forms and prepare briefs, bundles and chronologies for review.
  • Open and close matter files, apply file naming and folder structure, and keep the matter index current.
  • Order and follow up searches, certificates, titles and probate documents, and track what is outstanding.
  • Maintain the precedent library, including version control.
  • Diarise limitation dates, court dates and undertakings, and raise them at the weekly matter review.
  • Prepare and issue costs disclosure and engagement documents from the practice's templates.

Executive assistance

  • Manage the principal lawyer's diary, book appointments and resolve clashes.
  • Triage the inbox each morning, draft replies and flag what needs the principal's attention.
  • Handle client scheduling, confirmations and reminders.
  • Prepare the weekly matter status report and agenda.
  • Coordinate travel, expenses and receipts.
  • Maintain the practice's subscriptions and recurring renewal dates on a single register.

Requirements

Essential

  • Two to four years' experience in legal support, law firm administration, paralegal work or bookkeeping, with at least part of it supporting Australian clients.
  • Hands-on experience in Xero, including raising invoices, accounts payable, accounts receivable and bank reconciliation.
  • Experience producing documents from precedents or templates, with version control and accurate matter referencing.
  • Proficient in written and spoken English, with writing strong enough to draft client correspondence for review.
  • Highly organised, self-directed and comfortable prioritising work without daily supervision.
  • Keen attention to detail.

Preferred

  • Experience with a legal matter or practice management system.
  • Experience with Australian court and land registry portals for filing forms and ordering searches, certificates, titles or probate documents.

Benefits

  • Attractive and competitive salary
  • Tenure-based and Performance-based incentives
  • Paid time off
  • Day shift
  • Unlimited cash incentives for hired referrals
  • Engagement and Recognition programs
  • HMO on day 1
  • Work-life balance with a 37.5h week and free weekends
  • International career growth and clients
  • Opportunities to travel abroad
  • Modern air-conditioned offices, located along MacArthur Highway (easy public transportation access), near residences, malls, and restaurants
  • Fun and inclusive working environment and great working culture
  • Dedicated local support with local Management, HR, onboarding, payroll, and ICT
  • Access to unlimited training and micro-competencies to advance your skills

This role is subject to a number of skills and possible online practical tests.

This position is an onsite role at our Pampanga office. Candidate must be willing to work on-site.

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against Workable (global search)'s own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Workable (global search)'s form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Workable (global search)'s answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.