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Open nowPosted 126 days ago

Legal Secretary (AU Commercial, Criminal & Property)

Workable (global search)108,016 open roles

Where
Manila, Philippines
Work mode
Remote
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Your applicationOpen nowLegal Secretary (AU Commercial, Criminal & Property)Workable (global search) · Manila, Philippines

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  2. CV RocketCV written for this posting.

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The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 7 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 126 days ago

Workable (global search) median: 7 days open

The posting

Position : Legal Secretary (Commercial, Criminal & Property)

Salary : PHP 80,000 to PHP 90,000 per month

Working Hours & Conditions: Monday to Friday, 8:00 AM to 5:30 PM Sydney Time

ROLE OVERVIEW:

This is a broad and varied role that sits at the heart of daily operations — covering everything from conveyancing and estate planning support to financial administration and front-line client service. The ideal candidate brings a minimum of five years' legal secretarial experience, advanced proficiency in Smokeball and PEXA, and the confidence to manage a high-volume workload independently. This role requires someone who is meticulously organised, professionally presented, and deeply committed to accuracy, confidentiality, and client care.

RESPONSIBILITIES:

Legal Administration

  • Provide comprehensive secretarial and administrative support to the Principal Solicitor and Practice Manager
  • Prepare, format, and amend legal documents, correspondence, and contracts, and complete online court applications
  • Maintain accurate records and document management systems, including matter management
  • Manage diary, appointment scheduling, and meeting coordination
  • Handle incoming and outgoing correspondence, emails, and telephone enquiries

Conveyancing & Property Transactions

  • Assist with residential and commercial conveyancing matters from instruction through to settlement
  • Prepare conveyancing documentation and contracts
  • Conduct title, council, and property searches
  • Liaise with clients, real estate agents, brokers, buyers' agents, and financial institutions
  • Coordinate settlements and manage post-settlement requirements
  • Prepare and lodge documents via PEXA
  • Monitor critical dates and ensure compliance with settlement timelines

Estate Planning Support

  • Draft and prepare Wills, Enduring Powers of Attorney, and Enduring Guardianship documents
  • Coordinate execution appointments
  • Manage client communications throughout the estate planning process
  • Prepare probate and estate administration documentation where required

Financial Administration

  • Prepare invoices and trust account requests
  • Process receipts to clients and assist with accounts payable and receivable
  • Reconcile client payments and matter-related expenses
  • Manage financial administration using Xero

Client Service

  • Act as the first point of contact for clients and stakeholders, delivering a high standard of professional service
  • Maintain confidentiality and professionalism at all times
  • Build and maintain strong relationships with referral partners including buyers' agents, mortgage brokers, and real estate professionals

Requirements

Essential Skills & Experience

  • Minimum 5 years' experience as a Legal Secretary, Legal Assistant, or Conveyancing Secretary
  • Proven experience supporting solicitors in a busy legal practice
  • Experience preparing estate planning documents including Wills and Powers of Attorney
  • Demonstrated ability to manage high-volume legal matters across multiple practice areas

Technical Skills

  • Advanced proficiency in Smokeball and PEXA
  • Experience with Xero for financial administration
  • Advanced proficiency in Microsoft Word, Outlook, Excel, PowerPoint, and Teams
  • Fast and accurate typing with strong document formatting capabilities

Personal Attributes

  • Exceptional attention to detail and strong organisational skills
  • Ability to prioritise competing deadlines in a fast-paced environment
  • Excellent written and verbal communication skills
  • Professional presentation with a client-focused approach
  • Capable of working both independently and collaboratively within a team
  • High level of discretion and confidentiality in handling sensitive legal and client information
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