Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 4 days ago

Office Administrator

Workable (global search)108,016 open roles

Where
Dubai, United Arab Emirates
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowOffice AdministratorWorkable (global search) · Dubai, United Arab Emirates

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Workable (global search)'s own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 7 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 4 days ago

Workable (global search) median: 7 days open

The posting

INTRODUCTION:

elseco is a high technology specialty insurance underwriting agency and Lloyd's Coverholder.

elseco underwrites on behalf of circa 50 insurance and reinsurance companies including Lloyd's syndicates. elseco is headquartered in the Dubai International Financial Centre (Dubai, UAE) and is regulated by the Dubai Financial Services Authority. The company employs around 120 professionals with regulated offices in London and Washington DC.

The company was founded two decades ago launching Space insurance and has since diversified into Aviation, Accident & Health and Energy insurance.

At the cornerstone of elseco's latest evolution is the technology “Platform” development namely “ATOM”. It sits at the very core of the company and is seen as business critical to the company's future success and growth plans.

JOB PURPOSE/MANDATE:

The Office Administrator will ensure the smooth and efficient operation of both Dubai offices, elseco and ATOM, by overseeing facilities, workplace services, vendor coordination, and administrative activities, while maintaining a professional and welcoming environment for employees and visitors.

Reporting to the Operations & Brand Director, the role provides administrative and operational support across the business, including expense tracking, budget support, visa and DIFC Portal administration, vendor and facilities management, and the administrative preparation of internal and external communications.

In addition, the incumbent will support the organisation of internal events and other administrative projects as business needs evolve.

RESPONSIBILITIES:

Office Administration & Operations

• Provide administrative support across a wide range of office and operational activities.

• Monitor and update company expenses daily using Excel, and take ownership of the yearly budget for administration and office expenses across both offices.

• Ensure that elseco and ATOM administration files and records are kept updated and well maintained.

• Greet staff and visitors upon arrival at either office, ensuring a professional and welcoming environment.

• Maintain an organised and well-stocked office (elseco and ATOM), replenishing supplies for employees and visitors.

• Coordinate and support the Leadership Team with visitor arrangements, ensuring meeting rooms are prepared and refreshments are provided.

• Answer the company mainline phone and direct calls and messages appropriately.

• Prepare travel arrangements for the Leadership Team and employees as required.

• Coordinate with IT and Building Management (CPT & Gate Avenue) regarding office access, passes, and facilities requirements for employees and visitors.

• Oversee office facilities, including maintenance, cleaning, office equipment, plants, fire safety contracts, and other workplace services.

• Conduct vendor comparisons, obtain quotations, negotiate rates, and coordinate service providers for office and business needs.

• Arrange office permits, deliveries, parking access, maintenance visits, and other office-related requirements.

• Order and manage corporate merchandise, business cards, access cards, and other office materials.

• Manage loyalty and reward programmes (e.g., Business Skywards) for staff.

• Coordinate visa applications, renewals, cancellations, and non-sponsored card applications, and maintain the DIFC Portal.

• Coordinate and organise internal company events, including logistics, venue and catering arrangements.

• Provide administrative support for internal and external communications, including formatting, distribution and logistics, under the direction of the Operations & Brand Director.

General

• Perform other ad-hoc administrative and operational duties as required by the Operations & Brand Director or Leadership Team.

Requirements

KNOWLEDGE AND SKILLS:

• University Degree required.

• Strong Excel skills essential (formulas, budget tracking, expense reporting); proficiency in Word and PowerPoint.

• Position Dubai based, so requirement to live in Dubai.

• 6 to 8 years of office coordination experience, with a proven track record of high professionalism and the ability to get things done efficiently.

• Excellent written and verbal English communication skills, highly presentable and professional manner.

• Meticulous, hardworking, attention to detail, positive can-do attitude, and strong mental agility.

• Professional approach, self-motivated, and takes initiative to find solutions.

• Develops and maintains excellent working relationships with all elseco and ATOM staff.

• Ability to learn and adapt to new technologies and systems.

• Comfortable preparing and formatting internal and external communications materials as directed, without owning content or messaging.

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against Workable (global search)'s own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Workable (global search)'s form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Workable (global search)'s answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.