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Open nowPosted 278 days ago

Office Administrator

Workable (global search)108,016 open roles

Where
Riyadh, Riyadh Province, Saudi Arabia
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Your applicationOpen nowOffice AdministratorWorkable (global search) · Riyadh, Riyadh Province, Saudi Arabia

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The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 7 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 278 days ago

Workable (global search) median: 7 days open

The posting

Job Brief:

We are looking for a highly organized and resourceful Office Administrator to anchor our growing presence in Riyadh. This role is pivotal in ensuring the seamless daily operations of our KSA headquarters and providing high-level support to both local and visiting leadership. You will be the primary coordinator for executive calendars, office setup, and high-profile stakeholder visits. The ideal candidate is a proactive problem-solver who can manage logistical complexities—from coordinating with government PROs to handling workshop catering—with precision and professionalism.

Your Responsibilities:

  • Executive Support: Manage complex meeting schedules and calendars for Riyadh-based leadership and visiting global executives, ensuring no overlaps and efficient time management.
  • Meeting & Visit Logistics: Coordinate all aspects of meetings and official visits, including venue booking, security access for guests, preparation of materials, and managing attendee lists.
  • Office Operations: Support the initial setup of the Riyadh office and manage daily operations, including supplies, facility maintenance, and workplace standards.
  • Vendor & Service Coordination: Act as the primary point of contact for external service providers, including IT support, building management, PRO services (government relations), and general vendors.
  • Stakeholder Hosting: Provide high-touch hospitality for visiting stakeholders and official delegations, ensuring a professional and welcoming environment.
  • Event & Workshop Management: Lead the logistical planning for events, workshops, and office openings (e.g., managing catering, AV requirements, and guest invitations).
  • Record Keeping: Maintain meticulous records of official correspondence, meeting minutes, and invitations to ensure an organized digital and physical filing system.
  • Administrative Tasks: Handle diverse administrative duties such as expense processing, travel arrangements, and ad-hoc support for project teams.

Requirements

Your Qualifications:

  • 3–5 years of experience in office administration or executive coordination, ideally within a multinational corporate environment or a high-growth startup in KSA.
  • Bachelor’s degree in Business Administration, Hospitality, or a related field.
  • Strong understanding of Riyadh’s geography, venue landscape, and local business etiquette.
  • Bilingual proficiency in Arabic and English is essential to communicate effectively with local vendors and international leadership.
  • General knowledge of Saudi labor laws and office registration processes is a significant advantage.

Your Proficiencies:

  • Leadership and Management skills
  • Data Visualization: Advanced proficiency in Power BI and Excel (lookups, pivot tables, and dashboard creation).
  • Strategic Thinking: Ability to see the "big picture" across multiple business units (Logistics, Aviation, Ventures) while maintaining attention to detail.
  • Influence & Communication: Strong interpersonal skills to hold senior leaders accountable for deadlines without direct reporting authority.
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