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Open nowPosted 125 days ago

Office Assistant

Workable (global search)108,016 open roles

Where
New Rochelle, NY, United States
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Your applicationOpen nowOffice AssistantWorkable (global search) · New Rochelle, NY, United States

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The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 7 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 125 days ago

Workable (global search) median: 7 days open

The posting

Almstead Tree and Shrub Care Co. is a second-generation, family-owned arboriculture firm established in 1964 that services residential and commercial clients throughout the NY, NJ, and CT tri-state area. As a TCIA-accredited company, we are committed to environmentally responsible practices and to supporting our employees' professional growth, safety, and quality of life.

We are seeking a detail-oriented, proactive, and motivated Office Assistant to support the day-to-day administrative operations of our office. This position is ideal for a student, recent graduate, or early-career professional looking to gain valuable hands-on experience in a fast-paced and professional environment. The successful candidate will be highly organized, eager to learn, and willing to take initiative while supporting a variety of administrative, customer service, and office coordination activities. This role offers an excellent opportunity to develop professional skills while working closely with an experienced team.

Your responsibilities will include:

  • Provide general administrative support, including filing, scanning, data entry, document preparation, and records management
  • Answer, screen, and direct incoming phone calls, emails, and other correspondence in a professional and courteous manner
  • Assist with scheduling meetings, appointments, and maintaining team calendars
  • Support customer service efforts by responding to inquiries and directing requests to the appropriate team members
  • Maintain and organize both digital and physical filing systems to ensure accurate and efficient recordkeeping
  • Assist in the preparation of reports, presentations, proposals, and other business documents
  • Monitor office supply inventory and coordinate orders to ensure the office remains well-stocked and operational
  • Support special projects, team initiatives, and other administrative tasks as assigned
  • Help maintain a professional, organized, and welcoming office environment
  • Assist with document distribution, mail handling, and other general office duties as needed
  • Collaborate with colleagues across departments to support daily business operations and ensure efficient workflow

Requirements

  • Currently enrolled in or recently graduated from a college or university preferred; recent graduates and early-career professionals are encouraged to apply
  • Strong organizational, time-management, and prioritization skills
  • Excellent written and verbal communication skills with a professional demeanor
  • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook; experience with Google Workspace is a plus
  • Strong attention to detail and commitment to accuracy
  • Ability to manage multiple tasks and adapt to changing priorities in a fast-paced environment
  • Professional, reliable, and customer-service oriented
  • Positive attitude, strong work ethic, and eagerness to learn and grow
  • Ability to work independently while collaborating effectively with a team
  • Comfortable handling confidential information with discretion and professionalism

What You'll Gain

  • Hands-on experience supporting the daily operations of a professional office environment
  • Exposure to business administration, customer service, and internal office processes
  • Opportunities to develop professional communication, organizational, and problem-solving skills
  • Direct collaboration with leadership and cross-functional teams across the organization
  • Mentorship, coaching, and real-world experience to support your professional development
  • Insight into how a growing service organization operates and delivers exceptional client experiences
  • The opportunity to build a strong foundation for future careers in administration, operations, human resources, customer service, or business management
  • A supportive and team-oriented workplace where your contributions are valued and recognized

Benefits

  • Compensation $20 - $25 / hour
  • Medical, Dental and Vision insurance
  • 401(k) retirement plan
  • Paid time off
  • Opportunities for growth and advancement

Almstead Tree & Shrub Care Company, LLC provides equal employment opportunities to all employees and applicants for employment.

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