Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 6 days ago

Office Manager

Workable (global search)108,016 open roles

Where
London, England, United Kingdom
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowOffice ManagerWorkable (global search) · London, England, United Kingdom

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Workable (global search)'s own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 7 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 6 days ago

Workable (global search) median: 7 days open

The posting

This Office Manager takes care of all administration responsibilities related to a well-functioning office. Besides being the direct support and assistance to the Managing Director, the Office Manager is the go-to person for all facility, general office management and hosting guests related topics. Together with Managing Director and local Management Team, the Office Manager plays a crucial role in transforming the workplace and office culture into an agile and modern environment.

Roles and Responsibilities

OFFICE MANAGEMENT: Travel

  • Arranging flights, taxi and hotels for MD, visitors and AE guests.
  • Contact person/admin for the travel agency.
  • Prepare guarantee letters for Visa applications of local travellers.
  • Prepare Invitation letters on request of travellers from other offices to Schengen.
  • Book/rebook flights for local staff.
  • Liaise with Travel Agent and Hotels.
  • Admin User for Concur Travel Expense Reporting and review all Travel Expense Reports of new incoming TA’s.

OFFICE MANAGEMENT: Supplies to Office

  • Ordering office stationery, kitchen supplies, paper, business cards, letter head, first aid material.
  • Liaise with external parties related to the office (Window Cleaner/Cleaning company…).
  • Checking and approving related invoices in ES.

OFFICE MANAGEMENT: Liaise with landlord, building manager, facilities of the building

  • Report malfunctions or problems to Landlord / administration.
  • Be point of contact for landlord and its representatives.
  • Ensure access to office when / where needed.
  • Maintain office key logbook and parking space administration / remote access control units.

OFFICE MANAGEMENT: Reception

  • Book meeting rooms – welcome visitors – prepare meeting room for client meetings, reserve parking lots.
  • Pick up and distribute incoming mail.
  • Take care of outgoing mail (not ship related).

OFFICE ADMIN: Central Document keeping

  • Maintain filing of all documents relating to the business (contracts, certificates), leases, facilities.

OFFICE SUPPORT: Assistance to Managing Director

  • Managing internal communication on behalf of the MD.
  • Preparing reports or presentations.
  • Organizing events, customer gifts, Xmas cards and hampers.
  • Alignment on Marketing and others with Group.
  • Actively co-create modern working environment and company culture together with MD and local MT.

OFFICE COMPLIANCE

  • Coordinate with ASD, SVG and BG on all safety and health related legally mandatory subjects.
  • Arrange necessary regular meetings and trainings (in cooperation with QSHE where applicable).
  • Maintain records and office signs / plans.

CAR FLEET ADMIN: Company Cars

  • Acting as delegate of the personally liable MD.
  • Inquiry of car offers, maintain & filing of contracts, arrange fuel cards (if applicable), follow up on insurance cases.
  • Act as central contact for new and existing insurances.
  • 6-monthly check of valid drivers licenses of company car holders, ensure relevant and mandatory trainings for drivers.
  • Aligning with HR Payroll for necessary data exchange.

Requirements

Education:

  • Professional bachelor or equivalent through experience (i.e. Hotel background)
  • Open to learning

Specific Business Knowledge:

  • MS Office
  • Fluent in English written and spoken
  • Easy learner in software packages
  • Cultural sensitivity, adaptive to organizational changes
  • Open for modern leadership
  • Drive to improve working processes
  • Talent on organizing teams, events, projects
  • Service mindset

Benefits

We aim to provide a dynamic, inclusive, and rewarding work environment where your ideas are valued, your professional growth is nurtured, and you are able contribute to shaping the future of the maritime industry and keeping the world connected. This meaningful and rewarding role provides:

  • A unique opportunity to work with a global company with a family feel, who is a recognized leader in ship management
  • Development and mentorship to support your professional aspirations
  • A culture of professional excellence, employee care, well-being and fun
  • A competitive compensation and benefits package

We believe in the potential of our team members and are dedicated to fostering careers, not just jobs. If the above energizes you, we invite you to apply and join our team!

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against Workable (global search)'s own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Workable (global search)'s form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Workable (global search)'s answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.