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Open nowPosted 37 days ago

Payroll & HRIS Administrator

Workable (global search)108,016 open roles

Where
Carol Stream, IL, United States
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Your applicationOpen nowPayroll & HRIS AdministratorWorkable (global search) · Carol Stream, IL, United States

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The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 7 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 37 days ago

Workable (global search) median: 7 days open

The posting

Job Summary

We are seeking a detail-oriented Payroll & HRIS Administrator to fully own and manage the end-to-end payroll and benefits administration for six locations across multiple states. This role requires an individual who takes complete responsibility for the payroll function – proactively identifying, troubleshooting, and resolving issues independently. The Ideal candidate will ensure our hourly and salaried workforce is paid accurately and on time while maintaining compliance with manufacturing-specific labor regulations, such as shift differentials and overtime rules. The ideal candidate must have recent hands-on experience with ADP Workforce Now.

Key Responsibilities

  • Manage bi-weekly payroll for hourly and salaried employees, including complex calculations for shift differentials, overtime, and bonuses.
  • Act as the primary administrator for the ADP Workforce Now (Next Gen) payroll platform, maintaining the integrity of employee data and utilizing the Time Labor Management (TLM) system.
  • Lead the administration of employee health, dental, and vision insurance, 401(k) plans, and annual open enrollment.
  • Ensure strict adherence to federal and state labor laws (FLSA, ACA). Lead internal and external audits, including workers' compensation and 401(k) audits.
  • Manage the completion and filing of benefits compliance such as Plan Non-Discrimination testing, Form 5500, and Medical Spend Reporting.
  • Generate and analyze specialized payroll and HR reports for plant leadership to assist with labor cost analysis and budgeting.
  • Serve as the first point of contact for plant employees regarding pay discrepancies, tax withholdings, and benefits inquiries.
  • Serve as a subject matter expert in troubleshooting payroll and benefits software issues, ensuring timely resolution and minimal disruption to operation.
  • Drive the improvement and ongoing maintenance of internal controls to strengthen accuracy, compliance, and audit readiness.
  • Administer file feeds between vendors and payroll systems, including maintaining feed accuracy and auditing payroll data to ensure reliable processing.
  • Maintain data integrity across payroll, vendor, and employee records by regularly reviewing, validating, and correcting information as needed.

Required Qualifications

  • Minimum 5-7 years of high-volume payroll experience, preferably within a manufacturing or industrial environment.
  • Proficiency in payroll software, specifically ADP Workforce Now is required. Experience with ADP Workforce Now Next Gen is helpful. Advanced skills in Microsoft Excel (VLOOKUPs, pivot tables) for data reconciliation.
  • Bachelor's degree in Human Resources, Accounting, or Finance preferred; or equivalent practical experience.
  • Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is a strong plus.
  • Strong understanding of multi-state tax jurisdictions, garnishments, and labor laws. High level of confidentiality and professional communication skills.

Physical Job Requirements

  • Prolonged periods of sitting at a desk and working on a computer.
  • Ability to travel as required to support programs across facilities.

Benefits

  • Blue Cross Blue Shield Medical insurance (PPO and HDHP with HSA) w/ Prescription Coverage
  • Dental PPO Insurance
  • Vision PPO Insurance
  • Short-Term & Long-Term Disability Insurance
  • Company Paid Life Insurance and AD & D – Including options to add on additional life insurance for yourself, spouse & children.
  • Critical Illness Insurance
  • Accident Insurance
  • 401(k) Fidelity Plan with strong employer match
  • Personal Retirement Advisor
  • Generous PTO Policy and Paid Holidays
  • Tuition Reimbursement for Job-Related Classes
  • Personal Protective Equipment reimbursement (safety glasses, shoes, etc.)

Compensation: $80,000 - $90,000 Annually

Due to ITAR regulations, only U.S. persons—defined as U.S. citizens, lawful permanent residents (Green Card holders), and U.S. nationals—are eligible for this position.

*We are an Equal Employment Opportunity ("EEO") Employer. Applicants can learn more about Prince's status as an equal opportunity employer by viewing the federal "EEO is the Law" poster (https://www.eeoc.gov/employers ).

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