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Open nowPosted 33 days ago

Personal Assistant & Office Coordinator

Workable (global search)108,016 open roles

Where
Limassol, Cyprus
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Your applicationOpen nowPersonal Assistant & Office CoordinatorWorkable (global search) · Limassol, Cyprus

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The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 7 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 33 days ago

Workable (global search) median: 7 days open

The posting

We are looking for a highly organised and proactive Personal Assistant & Office Coordinator to support the Director and ensure the smooth coordination of office operations and KEK activities.

Responsibilities:

  • Provide secretarial and administrative support to KEK.
  • Assist in the organisation and coordination of training programmes, seminars, and other KEK activities.
  • Communicate with trainers, participants, clients, and relevant authorities.
  • Prepare correspondence, reports, and other administrative documents.
  • Manage and maintain ERMIS platform entries, ensuring accurate and timely submission, monitoring, and follow-up of requests and related documentation.
  • Maintain attendance records and assist with the issuance of certificates of attendance.
  • Carry out general secretarial and administrative duties.
  • Manage the Director's calendar, including scheduling appointments and prioritizing important matters.
  • Provide full administrative support to the Director, including minutes of meetings.
  • Act as the primary point of contact between the Director and internal/external stakeholders.
  • Monitor and manage office requirements related to the Director and ensure the smooth day-to-day operation of the office.
  • Liaise with vendors, partners, and service providers and coordinate scheduled deliveries or bookings.
  • Follow up and coordinate action points arising from meetings
  • Coordinate the Director's professional commitments, including professional memberships, conference registrations, and participation in professional activities.
  • Assist in managing the Director's professional commitments, including interviews, speaking engagements, and participation in events
  • Arrange transportation both in Cyprus and abroad for the Director.
  • Provide full administrative support to the Director, including minutes of meetings.

Requirements

  • Excellent verbal, written and interpersonal communication skills, with a confident and positive personality
  • Having attention to detail, problem solving skills and service orientation would be considered an advantage
  • Have strong organisational and time management skills, able to prioritise across different tasks and meet deadlines as per business objectives
  • Fluency in English & Greek language is a requirement. Additional languages will be considered an advantage
  • At least 2 years of experience in a similar role

Benefits

  • Medical Insurance
  • Airport Parking
  • Birthday Gift
  • Birthday Leave
  • Wellbeing Days
  • Benefit Model
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