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Open nowPosted 6 days ago

Personal Assistant to Directors - Limassol

Workable (global search)108,016 open roles

Where
Limassol, Cyprus
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Your applicationOpen nowPersonal Assistant to Directors - LimassolWorkable (global search) · Limassol, Cyprus

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The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 7 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 6 days ago

Workable (global search) median: 7 days open

The posting

On behalf of our client, a luxury retail company based in Limassol, we are seeking a highly organised Personal Assistant to provide executive, operational, and personal support to the Directors in a fast-paced environment.

Key Responsibilities:

  • Providing trusted, high-level support to the Directors by managing priorities, anticipating requirements, and facilitating informed decision-making.
  • Managing complex calendars, scheduling meetings across multiple time zones, and coordinating business appointments.
  • Organizing and coordinating internal and external meetings, preparing agendas, recording meeting minutes, and tracking action items.
  • Acting as the primary point of contact between the Directors and internal teams, stores, external partners, landlords, service providers, and other stakeholders.
  • Managing end-to-end international travel arrangements, including flights, hotels, transfers, visas, detailed itineraries, and last-minute changes. Coordinated travel and buying appointments for over 65 premium luxury brands.
  • Managing personal appointments, external errands, and time-sensitive requests while supporting both professional and personal matters to optimize the Directors' time.
  • Coordinating with maintenance teams, cleaning companies, and external vendors to ensure all stores and offices operate efficiently.
  • Proactively identifying operational issues and ensuring timely resolution to maintain smooth business operations.
  • Overseeing office administration and managing the procurement of office supplies, cleaning products, uniforms, client gifts, operational materials, and floral arrangements for stores and offices.
  • Managing employee contracts, agreements, annual leave records, onboarding documentation, and induction processes for new employees.
  • Supporting talent acquisition by screening CVs, coordinating recruitment activities, and conducting initial candidate interviews.
  • Supporting store openings, renovations, relocations, and other business projects as required.
  • Coordinating company events, staff meetings, training sessions, and client hospitality arrangements.
  • Managing procurement activities and liaising with suppliers to ensure cost-effective purchasing and service delivery.
  • Maintaining strong relationships with key suppliers, luxury brand representatives, landlords, showrooms, and external stakeholders.
  • Ensuring compliance with company policies, procedures, and administrative requirements.
  • Tracking project deadlines, monitoring follow-ups, and ensuring the timely completion of action items across departments.
  • Providing crisis-management support by handling urgent operational matters, resolving issues efficiently, and adapting to changing business priorities.
  • Identifying opportunities to improve processes, workflows, and operational efficiencies.
  • Managing multiple priorities independently while maintaining a high level of professionalism, discretion, and confidentiality.

Qualifications:

  • Excellent verbal, written and interpersonal communication skills, with a confident and positive personality
  • Having attention to detail, problem solving skills and service orientation would be considered an advantage
  • Have strong organisational and time management skills, able to prioritise across different tasks and meet deadlines as per business objectives
  • Fluency in English & Greek language.
  • 1-2 years of experience in a similar role

Benefits

  • 13th Salary
  • Bonus based on performance
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