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Open nowPosted 83 days ago

Personal Assistant to the CEO

Workable (global search)108,016 open roles

Where
New York, NY, United States
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Your applicationOpen nowPersonal Assistant to the CEOWorkable (global search) · New York, NY, United States

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  4. CV RocketApplied on Workable (global search)'s own form.

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The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 7 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 83 days ago

Workable (global search) median: 7 days open

The posting

About the Job:

The CEO to a global leading direct access trading firm is seeking a dedicated and proactive personal assistant to join his team of assistants. This is a great opportunity to showcase strategic and analytical thinking abilities while juggling the private and professional needs of a very active executive. This is a position for someone who thrives in a fast-paced environment and has exceptional organizational skills.

Responsibilities:

  • Manage both personal and professional tasks, which include reservations, appointments, and any household needs
  • Coordinate international and domestic travel logistics including flight itineraries, hotel reservations and car services.
  • Organize agendas, manage calendar and plan events while prioritizing competing demands
  • Wardrobe and style management, personal shopping, procuring, and audit of wardrobe from day to day and special event clothing
  • Perform general admin duties such as; recording meeting minutes, data entry, filing, copying, faxing, mailings, etc.
  • Prioritize and lead multiple projects at a time, keeping diligent track of project timelines and deadlines.
  • Uphold a highly organized and detailed to-do list for both the CEO and business and taking careful note of important dates.
  • Maintain diligent communication with the rest of the team and ensure all aspects of the business are on track
  • Monitor multiple social media accounts to help grow and expand online presence on existing and emerging social platforms
  • Additional Personal / Creative / Executive Assistant duties as needed

Requirements

  • Bachelor's Degree from an accredited university
  • Must be able to provide SAT and/or ACT scores to be considered
  • At least 6 months of previous administrative, secretarial or personal assistant experience is required
  • Proven ability to be exposed to the most confidential of information and to handle with the utmost integrity and discretion
  • Ability to provide clear and concise oral and written communication.
  • Confidence in managing several projects simultaneously while working under pressure to meet critical deadlines
  • A self-starter who is eager, optimistic, and has a “no task too small” mindset

Benefits

  • Health Care Plan (Medical, Dental & Vision)
  • Retirement Plan (401k, IRA)
  • Paid Time Off (Vacation, Sick & Public Holidays)
  • Family Leave (Maternity, Paternity)
  • Visa sponsorship available
  • Salary Target: $80,000 - $115,000
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