The posting
ABOUT VILLAGEREACH
VillageReach transforms health care delivery to reach everyone, so that each person has the health care needed to thrive. We develop solutions that improve equity and access to primary health care. This includes making sure products are available when and where they are needed and primary health care services are delivered to the most under-reached. Radical collaboration with governments, the private sector and other partners strengthen our ability to scale and sustain these solutions. Our work increases access to quality health care for more than 70 million people in Africa. VillageReach in incorporated in Washington State and has offices in Seattle (USA), Democratic Republic of Congo, Malawi, and Mozambique.
Summary
VillageReach is seeking a Procurement Manager to lead the Procurement function in the Democratic Republic of Congo (DRC). This strategic role will ensure procurement activities are transparent, efficient, and compliant with VillageReach policies, donor requirements, and national legislation.
The Procurement Manager will lead and develop the procurement team, set the country procurement strategy, strengthen team capacity, and advise programs and operations on procurement matters. The role will also ensure the timely availability of quality goods and services needed for project implementation, while achieving the best value for money.
Essential Duties and Responsibilities include the following.
Other duties, responsibilities, and activities may change or be assigned at any time.
Responsibilities:
A. Leadership and Function Management Supplies
- Provide operational leadership for the function at the national scale.
- Supervise, mentor, and evaluate the performance of the procurement team.
- Define team priorities, distribute tasks, and efficiently manage the workload.
- Promote a culture of integrity, accountability, continuous improvement, and service excellence.
B. Purchasing Strategy
- Develop and implement the national supply chain strategy, aligned with VillageReach objectives.
- Develop annual purchasing plans in collaboration with the Programs, Finance, and Operations teams.
- Optimize processes to reduce delays and improve operational efficiency.
- Identify opportunities for savings, pooling of purchases, and improvement of the supply chain.
C. Purchasing Management
- Supervise the entire purchasing cycle, from planning to final delivery.
- Review and approve purchase files in accordance with the delegation thresholds.
- Guarantee compliance with the principles of competition, transparency, fairness, and best value for money.
- Ensure compliance with internal policies, donor requirements, and national regulations.
D. Supplier Management
- Develop and maintain a portfolio of qualified suppliers.
- Oversee the selection, evaluation, and performance management of suppliers.
- Negotiate framework contracts and trade agreements in order to obtain the best conditions in terms of price, quality, and delivery times.
- Manage strategic relationships with suppliers and resolve contractual disputes.
E. Governance, Compliance and Risk Management
- Ensure compliance with procurement policies, internal controls, and audit requirements.
- Identify and mitigate risks related to purchasing and the supply chain.
- Prepare for internal and external audits and ensure the implementation of recommendations resulting from these audits.
- Ensure complete and compliant documentation for all purchase files.
F. Budget Management and Analysis
- Track procurement expenses and produce cost optimization analyses.
- Contribute to budget and financial forecasting exercises.
- Develop dashboards and key performance indicators (KPIs) related to purchasing.
- Produce regular reports for management.
G. Cross-functional Collaboration
- Advise program teams on supply strategies.
- Collaborate closely with the Finance, IT, HR, and Logistics teams, as well as the provincial offices.
- Participate in operational planning meetings and support projects aligned with VillageReach’s strategic priorities.
H. Capacity Building
- Train staff on supply policies and procedures.
- Strengthen the skills of the team and internal users.
- Develop tools, guides, and procedures that promote good practices.
Competencies:
VillageReach has ten (10) Organizational Competencies that describe how we work together and get things done that are grouped into three strategic areas of Achieving Great Results, Setting Direction and, Bringing Others With you. For a full description, please download our Organizational Competency document.
Achieving Great Results:
- Risk Taking and Innovation
- Key Behaviors: Comfort with ambiguity, curiosity, adaptability, unconstrained and undeterred creativity, resourcefulness.
- Business Judgement
- Key Behaviors: Getting to root causes, understanding environment, navigating complexity and ambiguity, entrepreneurial energy.
- Building Strong Teams
- Key Behaviors: Trust in Subject Matter Experts (SME’s); radical candor to resolve conflict, hold each other accountable as colleagues, focused on results, commitment to mission.
Setting Direction:
- Compelling Communication
- Key Behaviors: Clear and evidence-based communication, audience adaptability, curious listener.
- Resilient Self Leadership
- Key Behaviors: Self-aware, plan how one shows up, emotionally intelligent, use one’s own agency and takes accountability.
- Stewardship and Personal Alignment
- Key Behaviors: Take ownership, display ethical conduct, effective at resource management, alignment of personal objectives with organizational goals and mission, focus on continuous improvement and sustainability.
Bringing Others with You:
- Influencing Leadership
- Key Behaviors: Cultivate trust, influences to make change, navigate the matrix structure.
- Radical Partnership
- Key Behaviors: Share information and credit, address conflict, increase impact through collaboration, political and contextual awareness.
- Cultivates a Growth Mindset
- Key Behaviors: Seek out diverse input, demonstrate flexibility in thinking and curiosity, embrace challenges, demonstrate persistence, seek learning opportunities.
- Cultural Intelligence and Inclusion
- Key Behaviors: Continuous learning and ally-ship across cultural lines, challenge prejudice and bias, modeled in one’s own behavior.
Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Supervisory Responsibilities:
This position may directly supervises up to [1] employee.
Education & Experience
- Bachelor’s degree or master’s degree in Purchasing Management, Logistics, Business Administration, Commerce, Supply Chain Management, or a related field.
- Minimum seven (7) years of progressive experience in supply chain management, including at least three (3) years in a supervisory or management position.
- Demonstrated experience working within an international NGO, United Nations agency, or an environment funded by international donors.
- Experience in contract management, calls for offers, and supplier relationship management.
- Experience supervising multidisciplinary teams.
- Professional certification such as CIPS, CPSM, PMP, or equivalent is an asset.
Other Qualifications
- Strong leadership and team management skills.
- Excellent planning and organizational skills.
- Strong knowledge of procurement regulations and best practices.
- Solid negotiation and contract management skills.
- Strong analytical and decision-making skills.
- Excellent communication and stakeholder management skills.
- Proficiency in Microsoft Office tools and ERP procurement systems.
- Established cultural competency in partnering with diverse groups.
- Demonstrated understanding of the challenges of working in rural, underserved, and low-income contexts; experience living and/or working in a low-income country is an asset.
Languages
- Excellent spoken and written French.
- Good professional command of English is desired.
Environment and Physical Demands:
VillageReach has no private offices, employees work in a shared, open environment with task and conference rooms accessible to employees for privacy and meetings. The noise level in the work environment is usually quiet. Due to the time zone differences between our USA office and our Country Offices and location of other global staff, we have established core collaboration hours between 6am Pacific Time and 18:00 South Africa Time (GMT+1) Monday through Thursday. All staff, regardless of location are expected to be available between these hours. During Daylight Savings Time, this allows for 12 hours per week (3 hours/day) of collaboration time and during Standard Time, 8 hours (2 hours/day). We do not hold cross-office meetings on Friday.
Include how much time (90%) of the work is spent sitting, versus standing and what physical demands will be asked of a person. Include what weight (no weight) will need to be lifted and vision requirement. Also include any other environmental conditions.
COMMITMENT TO DIVERSITY & INCLUSION:
VillageReach is an Equal Employment Opportunity Employer committed to workforce diversity. We believe that diverse, equitably weighted perspectives foster an organizational capacity to create novel solutions that improve health in the most under-reached and hard-to-reach areas. To align our values, innovations and impact, VillageReach is committed to recruiting and retaining a diverse global workforce.
APPLICATION INFORMATION:
This is an immediate hire and therefore resumes will be reviewed on a rolling basis until 9/18/2026. To apply, please submit your resume and a cover letter to our online portal: http://www.villagereach.org/join-us/. In your cover letter, please address (1)Why you are interested in this position, (2)What is one reason you think you’d be a good fit for this position and, (3)what is one strength you would bring to this position?
Hiring Process:
The hiring process will include the following steps:
1. Review submitted applications
2. Conduct 20-30 minute screening interviews for shortlisted candidates
3. Conduct skills and value-based interviews for 3-5 candidates.
4. Request that top candidates submit a practical assessment (designed to take no more than two hours to complete). Sometimes the assignment will occur before the interview.
5. Conduct final interview if necessary
6. Request references
7. Make offer
8. Conduct background check
Only shortlisted candidates will be contacted, but candidates who proceed to step 2 will be notified if they are not chosen for step 3.
Safeguarding:
VillageReach is committed to promoting the welfare of children, young people, adults, and beneficiaries with whom it engages. We expect everyone working with us to share this commitment through our code of conduct.All offers of employment will be subject to satisfactory references and appropriate screening checks, which may include criminal records. VillageReach participates in the Misconduct Disclosure Scheme and, in line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By applying, the job applicant confirms his/her understanding of these recruitment procedures.
Benefits
Compensation & Benefits:
VillageReach has an established compensation structure that is based on the relevant market and internally transparent. We hire people into the established range based on one’s experience and education and considering internal equity. We do not inquire about salary history. Please refer to our compensation overview on our website for more information and for more information on employee benefits.
