The posting
Join the team at Prescott’s Med — where quality meets care.
Prescott's is seeking an experienced Procurement Manager to own total company purchasing across our medical equipment service, repair, and refurbishment operations. In this position, you will build and lead the procurement function that keeps our depot and field service teams supplied — from OEM and secondary-market service parts, components, and whole-unit acquisitions to the indirect spend that runs the business, including freight and logistics, outsourced repair and calibration, MRO, facilities, and capital equipment.
Service parts availability is directly tied to repair turnaround time, first-time-fix rate, and the uptime we promise our customers, so this role carries real operational weight. You will set stocking and obsolescence strategy for a broad and aging installed base, develop and qualify suppliers under our ISO 13485 quality system, negotiate agreements that lower total cost of ownership, and lead a team of buyers and planners. Success in this position requires strong analytical and negotiation skills, working knowledge of regulated medical device purchasing controls, comfort with international sourcing and trade compliance, and the judgment to balance cost against continuity of supply.
The location for this position is Monument, CO.
Responsibilities
- Own total company procurement spend across direct materials (service parts, components, subassemblies and consumables) and indirect categories (freight and logistics, outsourced repair and calibration, MRO, facilities, IT, and capital equipment).
- Develop and execute category strategies — including make, buy, repair, and harvest decisions — that reduce total cost of ownership while protecting equipment uptime and service commitments to customers.
- Build the annual procurement plan and savings pipeline; report realized savings, cost avoidance, purchase price variance, and supplier performance to leadership on a defined cadence.
- Set service parts stocking strategy — critical parts lists, min/max levels, safety stock, and reorder points — to meet published repair turnaround time (TAT) and first-time-fix targets across depot and field service.
- Manage part obsolescence and end-of-life risk on legacy and discontinued platforms, including last-time-buy decisions, alternate source qualification, and harvesting of usable components from decommissioned units.
- Partner with Service Operations on demand planning and forecasting driven by installed base, preventive maintenance schedules, service contract commitments, and historical failure rates.
- Drive inventory health across all service locations: turns, aging, excess and obsolete (E&O) exposure, cycle count accuracy, and consignment or vendor-managed inventory arrangements where advantageous.
- Scout, evaluate, and onboard new domestic and international suppliers — OEMs, authorized distributors, secondary-market brokers, contract manufacturers, and repair vendors — to expand capacity, improve lead times, and reduce single-source exposure.
- Lead RFI, RFQ, and RFP events; negotiate pricing, payment terms, lead times, warranty provisions, and long-term supply agreements, and execute contracts within delegated authority.
- Maintain a supplier scorecard program measuring on-time delivery, quality and defect rate, price competitiveness, and responsiveness; hold formal business reviews with strategic suppliers.
- Qualify secondary and alternate sources for critical and single-sourced parts, and maintain documented continuity-of-supply and risk mitigation plans.
- Own the purchasing controls process within the company quality management system, ensuring supplier evaluation, selection, approval, monitoring, and re-evaluation satisfy ISO 13485:2016 Clause 7.4 and FDA 21 CFR Part 820 (Quality Management System Regulation) requirements.
- Maintain the Approved Supplier List, supplier quality agreements, and supplier files; partner with Quality on supplier audits, Supplier Corrective Action Requests (SCARs), and nonconforming material disposition.
- Own procurement master data and transactional discipline in the ERP — item setup, standard cost, lead times, supplier records, purchase order issuance, receipt, and three-way match.
- Lead, coach, and develop the procurement team; set goals, manage performance, and build bench strength.
- Directly supervises the procurement team, typically [2–5] buyers
- Responsible for hiring, onboarding, training, goal setting, performance management, and professional development in accordance with company policy and applicable law.
- Approve and commit company funds on purchase orders
- Negotiate and execute supplier agreements within delegated authority. Agreements that exceed the approval threshold, carry multi-year commitments, or contain non-standard terms are routed to Finance and legal review.
- Approve whole-unit and high-value component acquisitions within an established price range. Purchases above the range require consultation with the Vice President of Operations.
- Add and remove suppliers from the Approved Supplier List in conjunction with Quality.
- Set and adjust min/max stocking levels and safety stock within the approved inventory budget.
- Approve excess and obsolete inventory write-offs and inventory adjustments
Requirements
- Bachelor's degree in Supply Chain Management, Business Administration, Engineering, Operations or a related field required. An additional four years of directly applicable procurement experience may be considered in lieu of a degree.
- 8–12 years of progressive procurement, purchasing, planning, or strategic sourcing experience, including at least 3 years directly managing people.
- Experience in medical device, healthcare technology management (HTM), or another regulated manufacturing or service environment is strongly preferred.
- Direct experience with service parts, aftermarket, depot repair, or field service supply chains — including obsolescence management, last-time buys, repairable cores, and exchange programs is strongly preferred
- Demonstrated ownership of both direct and indirect spend, with a documented record of savings and cost avoidance.
- Working knowledge of purchasing controls under ISO 13485 and FDA 21 CFR Part 820, supplier qualification and monitoring, quality agreements, SCARs, and audit support.
- Strong negotiation skills with a track record of securing cost-effective supplier agreements.
- Excellent analytical skills and proficiency in ERP and data management tools; advanced Excel required, and experience with NetSuite, SAP, Epicor, or a comparable system preferred.
- Familiarity with inventory planning concepts — safety stock, reorder points, turns, fill rate, and E&O reserves.
- Strong leadership, team management, and cross-functional collaboration skills, with the ability to work effectively with service operations, sales, engineering, quality, and finance.
- Exceptional organizational and problem-solving skills, and the ability to handle internal and customer inquiries professionally.
- APICS or ISM certification preferred.
- Strong communication skills, both verbal and written.
- Must be able to pass a background check and a drug test.
- Communication Skills – The ability to communicate effectively both written and verbally with all levels of supervision on the status of jobs.
- Deductive Reasoning – The ability to apply general rules to specific problems to produce answers that make sense.
- Information Ordering – The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
- Oral Comprehension – The ability to listen to and understand information and ideas presented through spoken words and sentences.
- Oral Expression – The ability to communicate information and ideas in speaking so others will understand.
- Reading Comprehension – The ability to understand written sentences and paragraphs in work related documents.
- Speech Clarity – The ability to speak clearly so others can understand you.
- Speech Recognition – The ability to identify and understand the speech of another person.
- Time Management – The ability to managing ones own time and/or the time of others.
- Written Comprehension – The ability to read and understand information and ideas presented in writing.
Benefits
What we offer:
At Prescott’s, we prioritize your well-being and growth with a comprehensive benefits package including:
* Paid time off
* Healthcare insurance (medical dental, and vision coverage)
* Accident insurance, critical illness, and hospital indemnity insurance
* Short term (employee paid) and long-term disability (employer paid)
* 401K plan with company matching.
* Continuous learning and development - offering opportunities for training, workshops, and certifications.
* Our fun and inclusive work environment celebrates diversity and fosters growth, making every day an opportunity to thrive.
