The posting
About Flat6Labs:
Flat6Labs is the leading entrepreneurship platform in emerging markets, empowering entrepreneurs to build, launch, and grow transformative ideas through acceleration programs, ecosystem development, and tailored innovation services.
For more information, visit www.flat6labs.com.
About the Role:
The Program Officer is a hands-on implementation role responsible for the day-to-day operational delivery of the StartAlgeria program in Algeria. The Officer will work closely with the Flat6Labs Program Manager to coordinate logistics, manage local vendors and service providers, organize and oversee program events, and ensure all activities are executed on schedule and in line with program requirements.The Program Officer will also serve as the main focal point for participating ESOs, experts, and mentors, following up on engagement and coordinating session delivery agendas to ensure smooth implementation and continuous collaboration throughout the programme lifecycle.
This role is well suited to an organized, detail-oriented professional with experience in program or project coordination, events management, or a related field. The Officer does not carry a strategic or external-relations mandate; their focus is on execution quality, operational reliability, and responsive support to program participants.
Key Responsibilities:
Program Coordination
- Coordinate the day-to-day operational delivery of the program in close collaboration with the Flat6Labs Program Manager.
- Maintain the program calendar and ensure all activities, sessions, and deadlines are tracked and communicated to relevant parties in a timely manner.
- Oversee virtual and physical workshops and events.
- Organize and finalize all session planning and preparatory work.
- Track ESO participation levels and attendance across all scheduled sessions.
- Manage the onboarding and offboarding journey for all ESOs.
- Manage all aspects of attendee outreach, including drafting and dispatching invitations, registration confirmations, event reminders, and subsequent follow-up messages.
Events Management
- Manage logistics for program bootcamps, info sessions, workshops, program closure event and other convenings, including venue sourcing, A/V, catering, technical equipment, materials, and participant communications before and during event day.
- Source and manage local vendors and service providers, obtaining quotes, overseeing delivery, and ensuring quality and value for money.
- Maintain up-to-date records of expenditures, vendor contracts, and logistical arrangements for reporting purposes.
- Prepare event documents and briefing notes, and ensure the Flat6Labs team and any external facilitators are fully informed ahead of each session.
- Provide post-event debriefs and document key operational takeaways to support continuous improvement.
ESO Support & Participant Engagement
- Serve as the first point of contact for participating ESOs on all operational and logistical matters throughout the program.
- Monitor ESO session attendance and engagement, following up proactively to address absences or logistical barriers.
- Distribute program materials, assignments, and resources to ESO participants and ensure they have everything required to participate fully.
- Escalate substantive concerns or ESO feedback to the Flat6Labs Program Manager for follow-up.
Reporting, Data & Communications
- Prepare periodic program progress reports for the Flat6Labs Program Manager, capturing activity status, attendance, issues, and next steps.
- Ensure data collection (attendance records, participant feedback, activity logs) is conducted consistently and in line with program guidelines.
- Support the preparation of donor and management reports by compiling and organizing operational data as directed.
- Coordinate with the Flat6Labs Marketing and Communications team to ensure program events are promoted locally and that relevant content is captured during activities.
- Ensure timely submission of all required reports and documentation to the Monitoring & Evaluation team
Post-Program Wrap-Up
- Support the smooth close-out of the program, including final event logistics, participant follow-up communications, and materials archiving.
- Assist with data collection for final program reporting, including compiling attendance, activity summaries, and participant feedback.
- Document operational lessons learned and contribute to close-out reports as directed by the Flat6Labs Monitoring & Evaluation team.
Requirements
- Bachelor’s degree in Management, Business Administration, or a related field is required. A master’s degree in one of these fields is preferred but not required.
- At least 2 years of experience in program coordination, project management, events management, or a related operational role.
- Demonstrated ability to manage multiple tasks and deadlines simultaneously, with strong attention to detail and organizational skills.
- Experience coordinating logistics for events or workshops, including vendor management and on-site coordination.
- Proficiency in standard office and productivity tools (e.g. Google Workspace or Microsoft Office); comfort with shared trackers and project management tools.
- Strong written and verbal communication skills in French, Arabic and English.
- Based in Algeria, with availability to be present on-site for program events.
For more details, check this document
