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Open nowPosted 110 days ago

Project Coordinator

Workable (global search)108,016 open roles

Where
Honduras
Work mode
Remote
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Your applicationOpen nowProject CoordinatorWorkable (global search) · Honduras

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The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 7 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 110 days ago

Workable (global search) median: 7 days open

The posting

Project Coordinator (Asana, Trello, Project Tracking & Operations) – Remote | U.S. Hours

Position Type: Full-Time, Remote Working Hours: U.S. Client Business Hours (flexibility for deadlines)

About the Role

At Pavago, one of our clients is hiring a Project Coordinator to bring structure, accountability, and visibility across multiple projects and operational workflows.

This is not a passive administrative role.

You will act as the execution backbone of the team — ensuring:

  • Timelines stay on track
  • Deliverables are completed
  • Stakeholders stay aligned
  • Risks are identified early
  • Documentation remains organized and accurate

If you are:

  • Highly organized
  • Proactive with follow-ups
  • Comfortable managing multiple moving parts
  • Strong in communication and coordination

This role is a strong fit.

What You’ll Own

Project Planning & Timeline Management

  • Maintain and update project plans using:
  • Asana
  • Trello
  • Monday.com
  • MS Project / Smartsheet
  • Track:
  • Timelines
  • Milestones
  • Dependencies
  • Deliverables
  • Ensure schedules and project trackers remain accurate and updated
  • Help teams stay aligned on priorities and deadlines

Documentation & Reporting

  • Prepare:
  • Meeting agendas
  • Meeting notes
  • Action items
  • Weekly project reports
  • Maintain organized documentation in:
  • SharePoint
  • Google Drive
  • Confluence
  • Create reports covering:
  • Progress updates
  • Risks and blockers
  • Key project metrics
  • Ensure all project documentation stays clean and accessible

Communication & Coordination (Core Responsibility)

  • Act as the central liaison between:
  • Project managers
  • Team members
  • Leadership
  • Stakeholders
  • Ensure:
  • Clear communication
  • Alignment on priorities
  • Proper documentation of decisions
  • Follow up proactively on tasks and deliverables
  • Escalate delays or blockers early before timelines are impacted

Task & Resource Tracking

  • Monitor:
  • Task completion
  • Resource availability
  • Dependencies
  • Ensure no task or deliverable gets missed
  • Help maintain accountability across active projects

Risk & Quality Management

  • Identify:
  • Delays
  • Bottlenecks
  • Operational risks
  • Maintain project risk registers and escalation tracking
  • Help ensure deliverables meet quality expectations before submission

Vendor & External Coordination

  • Coordinate with vendors, contractors, and external stakeholders
  • Track deliverables against agreed timelines
  • Escalate issues proactively when expectations are not met

What Success Looks Like

  • Projects remain organized and on schedule
  • Stakeholders stay informed and aligned
  • Risks are identified before they become operational issues
  • Documentation remains clean and easy to access
  • Teams consistently meet deadlines with fewer coordination gaps

What Makes You a Strong Fit

  • Extremely organized and detail-oriented
  • Strong follow-up and accountability mindset
  • Excellent written and verbal communication
  • Able to manage multiple projects simultaneously
  • Proactive in identifying risks and solving problems early
  • Comfortable operating in fast-paced environments

Requirements (Must-Have)

Experience

  • 2+ years experience in:
  • Project coordination
  • Operations support
  • Administrative/project support roles

Core Skills

  • Hands-on experience with:
  • Asana
  • Trello
  • Monday.com
  • Strong Excel / Google Sheets skills including:
  • Trackers
  • Pivot tables
  • Conditional formatting
  • Strong organizational and documentation skills
  • Excellent communication and coordination ability
  • Comfortable working remotely across multiple stakeholders

Nice to Have

  • Certifications:
  • PMP
  • CAPM
  • Agile certifications (or in progress)
  • Familiarity with:
  • Agile / Scrum workflows
  • Sprint planning
  • Experience in:
  • SaaS
  • Marketing
  • Professional services
  • Construction or operations-heavy environments

What a Typical Day Looks Like

  • Update project timelines and task trackers
  • Follow up with teams on deliverables and deadlines
  • Support meetings with notes and action items
  • Prepare weekly status updates and reports
  • Coordinate communication across stakeholders
  • Identify and escalate risks early
  • Maintain organized project documentation and systems

In short: You ensure projects remain organized, visible, on-track, and operationally controlled from start to finish.

Key Metrics (KPIs)

  • On-time completion of tasks and milestones
  • Accuracy and consistency of project reporting
  • Reduction in missed deadlines caused by coordination gaps
  • Clean and updated project documentation
  • Positive stakeholder feedback on communication and organization

Why This Role Stands Out

  • High ownership across multiple projects
  • Direct exposure to leadership and operations
  • Clear impact on execution and delivery quality
  • Structured workflows with measurable KPIs
  • Opportunity to grow into:
  • Project Manager
  • Operations Manager
  • Program Coordinator
  • Fully remote environment with growth potential

Interview Process

  • Initial Phone Screen
  • Video Interview with Pavago Recruiter
  • Practical Task (project tracker + status report)
  • Client Interview
  • Offer & Background Verification

Apply Now

If you:

  • Love keeping projects organized and moving forward
  • Are proactive and detail-driven
  • Thrive in fast-paced operational environments
  • Enjoy coordinating teams, timelines, and execution

This is a strong opportunity to step into a high-impact project coordination role.

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