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Open nowPosted 19 days ago

Project Coordinator

Workable (global search)108,016 open roles

Where
Kenya
Work mode
Remote
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Your applicationOpen nowProject CoordinatorWorkable (global search) · Kenya

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The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 7 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 19 days ago

Workable (global search) median: 7 days open

The posting

Project Coordinator – Project Tracking & Operations

Full-Time | Remote | U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring a Project Coordinator to keep multiple projects organized, on schedule, and moving forward.

This is a hands-on coordination role for someone who is highly organized, proactive, and strong at follow-through. You’ll manage project trackers, timelines, documentation, stakeholder communication, and action items, ensuring deadlines are visible and nothing falls through the cracks.

What You’ll Do

Project Tracking & Coordination

  • Maintain project plans in Asana, Trello, Monday.com, Smartsheet, or similar tools
  • Track deadlines, milestones, dependencies, deliverables, and ownership
  • Follow up proactively on outstanding tasks
  • Keep project schedules and trackers accurate and current
  • Coordinate multiple projects and priorities simultaneously

Communication & Follow-Up

  • Act as a coordination point between Project Managers, team members, leadership, and stakeholders
  • Schedule and support project meetings
  • Capture meeting notes, decisions, and action items
  • Communicate project updates and follow up on deliverables
  • Escalate blockers and delays before they impact deadlines

Reporting & Documentation

  • Prepare weekly project status reports covering progress, risks, blockers, and next steps
  • Maintain organized documentation in Google Drive, SharePoint, or Confluence
  • Build and maintain project trackers using Excel or Google Sheets
  • Ensure project information remains easy to find and up to date

Risk & Resource Tracking

  • Identify bottlenecks, missed dependencies, and execution risks
  • Maintain risk and issue trackers
  • Monitor workloads and resource availability
  • Review deliverables for completeness before submission

Vendor Coordination

  • Communicate with vendors and external partners
  • Track external deliverables and deadlines
  • Follow up on outstanding requirements and escalate issues when necessary

What We’re Looking For

  • 2+ years of experience in Project Coordination, Operations, or Project/Administrative Support
  • Hands-on experience with Asana, Trello, Monday.com, or similar project management tools
  • Strong Excel / Google Sheets skills, including trackers, Pivot Tables, and conditional formatting
  • Excellent written and verbal English communication
  • Strong documentation and organizational skills
  • Ability to manage multiple projects and deadlines simultaneously
  • Proactive approach to follow-up and problem-solving
  • Availability during U.S. business hours

Nice to Have

  • PMP, CAPM, Agile, or Scrum certification/in-progress
  • Familiarity with Agile/Scrum and sprint workflows
  • Experience in SaaS, Marketing, Professional Services, Construction, or Operations

What Success Looks Like

  • Projects and milestones stay on schedule
  • No missed deadlines due to coordination gaps
  • Project trackers remain accurate and current
  • Risks and blockers are identified early
  • Status reporting is clear and consistent
  • Stakeholders have strong visibility into priorities and progress

Why Join?

  • Fully remote opportunity
  • High ownership across multiple projects
  • Direct exposure to cross-functional teams and leadership
  • Hands-on experience with modern project management systems
  • Clear growth path into Project Manager, PMO, or Operations roles

Interview Process

  1. Application Review
  2. Spark Hire Intro Video
  3. Project Coordination Interview
  4. Practical Task – Project Tracker + Status Report
  5. Client Interview
  6. Offer & Onboarding

What Happens After You Apply

Qualified applicants will receive a Spark Hire invitation to complete a short Intro Video. This helps us learn more about your communication skills, project coordination experience, organizational approach, and experience managing deadlines and stakeholders.

Please check your inbox and spam/junk folder for the invitation.

Apply Now

If you’re highly organized, proactive with follow-ups, comfortable using Asana, Trello, Monday.com, and project trackers, and enjoy keeping multiple projects under control, we’d love to hear from you.

#ProjectCoordinator #ProjectManagement #Asana #Trello #MondayDotCom #Operations #ProjectTracking #RemoteJobs #ProjectSupport #OperationsJobs

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