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Open nowPosted 10 days ago

Receptionist/Administrative Assistant

Workable (global search)108,016 open roles

Where
Shanghai, China
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Your applicationOpen nowReceptionist/Administrative AssistantWorkable (global search) · Shanghai, China

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Workable (global search)'s own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 7 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 10 days ago

Workable (global search) median: 7 days open

The posting

Responsibilities

  • Manage front desk operations, including welcoming visitors, handling calls, and coordinating meeting room arrangements.
  • Oversee day-to-day office operations, facilities management, and workplace maintenance.
  • Coordinate vendors, office supplies, procurement activities, and inventory control.
  • Process invoices, petty cash, and office-related payments in compliance with company procedures.
  • Arrange business travel, visitor logistics, and meeting support.
  • Support employee onboarding and offboarding, including access cards and workspace setup
  • Organize and support events and employee engagement activities.
  • Maintain office records, administrative reports and documentation.
  • Act as the main point of contact for office-related queries and administrative support.

Requirements

  • Diploma or Bachelor's Degree in Business Administration or a related field.
  • More than 3 years of experience in administration, reception, office management, or workplace services.
  • Strong organizational, multitasking, and coordination skills.
  • Excellent communication and interpersonal skills with a professional and service-oriented approach.
  • Experience managing vendors, facilities, procurement, and office administration processes.
  • Proficient in Microsoft Office applications, particularly Outlook, Excel, Word, and PowerPoint.
  • Strong attention to detail, problem-solving ability, and ability to handle confidential information.
  • Self-motivated, proactive, and capable of working independently in a fast-paced environment.
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3×

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