Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 89 days ago

Remote Executive Assistant / Business Operations Support (LATAM)

Workable (global search)108,016 open roles

Where
Brazil
Work mode
Remote
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowRemote Executive Assistant / Business Operations Support (LATAM)Workable (global search) · Brazil

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Workable (global search)'s own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 7 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 89 days ago

Workable (global search) median: 7 days open

The posting

FreedUp looking for a highly organized, detail-oriented Executive Assistant / Operations Support Specialist to support the founder of a growing corporate gifting business. This is a dynamic, multi-hat role that blends executive support, sales assistance, customer service, and light operations coordination. You'll be the founder's right hand — keeping their calendar and inbox running smoothly while also helping manage customer relationships, gifting orders, vendor coordination, and reporting.

This role is ideal for someone who thrives working independently, enjoys variety, and takes pride in catching the small details that keep a business running like clockwork.

This is a full-time, remote position that requires strong written communication, organizational excellence, and accountability.

Location: Fully Remote

Job Type: Full-Time

Salary: $1,000 - $1,700 per month (or based on experience)

Requirements

  • 3+ years of experience in an Executive Assistant, Office Manager, or Operations Support role
  • Proven experience managing email/calendar systems and scheduling for an executive or founder
  • Experience with CRM tools (HubSpot, Zoho, Salesforce, Monday.com, or similar) — or strong aptitude to learn Odoo
  • Comfort managing multiple workstreams (admin, sales support, logistics) without close supervision
  • Strong written and verbal English communication skills
  • Detail-oriented, with a demonstrated process for catching errors before they become problems
  • A reliable, dedicated home workspace with backup internet and equipment
  • Availability to work full-time during US business hours (Central Time overlap preferred)
  • Based in LATAM

Key Responsibilities

  • CRM & Order Management (Odoo)
  • Help set up and configure Odoo as the company's CRM
  • Migrate order tracking off Apple Notes and into Odoo; track all orders and customer connections going forward
  • Own the email back-and-forth involved in taking and confirming orders, including custom artwork/branding details
  • Coordinate with internal staff on production hand-off, including custom leather stamp orders for branded items
  • Sales Support & Scheduling
  • Build and maintain a personal CRM system to track leads and relationships
  • Support Exec's sales process: prospecting, following up with potential clients, and scheduling
  • Build and maintain a CRM-based system for tracking leads and customer relationships
  • Manage Exec's relationship-gifting practice — e.g., sending care packages/gifts to people who engage with or shout him out on LinkedIn
  • Coordinate corporate gifting orders (custom logos, bulk quantities) from intake through fulfillment
  • Corporate Gifting Coordination
  • Coordinate custom, bulk corporate gifting orders from intake through fulfillment
  • Track order specifications (logos, quantities, deadlines) and liaise with production
  • Inventory & Production Tracking
  • Monitor inventory levels and flag reorder needs
  • Track production status and timelines in coordination with the production manager
  • Social Media & Marketing Support
  • Assist with content scheduling and basic social media management
  • Support marketing initiatives tied to corporate gifting and brand visibility
  • Email & Calendar Management
  • Maintain Inbox Zero across email and calls/texts
  • Optimize and manage the founder's calendar, including meeting prep and follow-up notes
  • Send birthday/occasion reminders and manage relationship touchpoints
  • Maintain Inbox Zero across email and calls/texts
  • Get Exec set up on Notion and extract action items out of email into a trackable to-do system (he currently tracks nothing centrally)
  • Run a daily workday shutdown routine and a weekly planning process with Joe
  • Optimize and manage Exec's calendar, including meeting prep, confirmations, and follow-up notes
  • Vendor & Supplier Management
  • Manage communications and coordination with vendors and suppliers
  • Track orders, deliveries, and vendor relationships
  • Reporting
  • Compile a recurring company scorecard/metrics summary for the founder

Nice to Have

  • Experience with inventory or production tracking, ideally in a small manufacturing, retail, or ecommerce business
  • Familiarity with corporate gifting, bulk order fulfillment, or custom/B2B order coordination
  • Social media management or basic content/graphic design experience (e.g., Canva)
  • Prior experience with Odoo, or willingness to learn it quickly
  • Experience supporting a founder/small business owner directly (rather than in a large corporate environment)

Benefits

  • International experience
  • Opportunity to work remotely from anywhere
  • Supportive and collaborative team environment
  • Learning and development opportunities
  • Potential Performance Bonuses
  • PTO
  • HMO after 3 months
From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against Workable (global search)'s own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Workable (global search)'s form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Workable (global search)'s answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.