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Open nowPosted 86 days ago

Remote Executive Assistant / Contracts & Operations Support (LATAM)

Workable (global search)108,016 open roles

Where
Brazil
Work mode
Remote
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Your applicationOpen nowRemote Executive Assistant / Contracts & Operations Support (LATAM)Workable (global search) · Brazil

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Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 7 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 86 days ago

Workable (global search) median: 7 days open

The posting

FreedUp is seeking a detail-oriented, discretion-first Operations & Contracts Support Specialist to support the founder of a boutique privacy consulting firm. This is not a classic calendar-and-inbox EA role — the founder manages her own schedule and email closely. Instead, this role is built around the operational and semi-legal busywork that pulls focus from client work: contracts and proposals, invoicing, vendor onboarding, and light HR/payroll administration.

This role suits someone who is comfortable with paralegal-style document work (redlining, SOWs, MSAs), enjoys process and precision, and can be trusted with sensitive client and financial information.

Location: Fully Remote (Brazil, Mexico, or Colombia) Job Type: Full-Time Salary: $1,000 - $1,700 per month (based on experience)

Requirements

  • 3+ years supporting a founder, attorney, or professional services firm in an operations, paralegal, or EA capacity
  • Experience with contract lifecycle basics — MSAs, SOWs, redlines, tracking/storage — even if not formally legal-trained
  • Comfort with invoicing/AP tools (e.g., Ramp) and vendor onboarding (W9s, etc.)
  • Exposure to payroll/PEO administration a plus
  • Familiarity with HubSpot, ClickUp, Notion, or similar CRM/marketing tools
  • High discretion with confidential client and financial information — this firm works with enterprise clients on privacy/compliance matters
  • Excellent written English and strong attention to small details (this founder is exacting about precision)

Key Responsibilities

  • Contracts & Proposals
  • Turn approved proposals into SOWs and manage the MSA process
  • Track and manage redlines back-and-forth with clients; maintain organized contract records
  • Invoicing & Vendor Management
  • Own the (semi-automated) invoice process end-to-end
  • Manage vendor onboarding in Ramp, including W9 collection (~7–8 vendors/month)
  • HR & Payroll Administration
  • Handle recurring PEO tasks (payroll processing clicks, new-hire/contractor paperwork, benefits admin)
  • Coordinate small team touchpoints — security trainings, birthdays, onboarding welcomes
  • Support 6 employees and 4–6 contractors
  • Marketing & Client Onboarding Support
  • Assist with HubSpot admin tasks
  • Manage client onboarding forms and related paperwork
  • Nice to Have
  • Background touching legal/paralegal work, even informally
  • Experience supporting a founder at a professional services or consulting firm
  • Comfort learning firm-specific SOPs and Claude-based workflow skills

Benefits

  • International experience
  • Opportunity to work remotely from anywhere
  • Supportive and collaborative team environment
  • Learning and development opportunities
  • Potential Performance Bonuses
  • PTO
  • HMO after 3 months
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