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Open nowPosted 26 days ago

Remote Executive Assistant - Operations & CEO Support

Workable (global search)108,016 open roles

Where
Brazil
Work mode
Remote
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Your applicationOpen nowRemote Executive Assistant - Operations & CEO SupportWorkable (global search) · Brazil

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Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 7 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 26 days ago

Workable (global search) median: 7 days open

The posting

FreedUp is seeking a proactive, detail-oriented Executive Assistant (EA) to support the Founder and CEO of a growing, London-based company. The founder recently bought the business back from its parent company and, in the process, deliberately gave up his own right-hand support to feel where the operational gaps were — this role is what comes next.

This is the CEO's right hand: owning his calendar and inbox, building a reliable system for tracking commitments and deadlines across the entire leadership team, and taking recurring administrative work off the business entirely. This isn't a "book travel and schedule meetings" role — it's about removing the CEO as a bottleneck in decision-making so he and his leadership team can stay focused on strategy and execution.

This is a full-time, remote position that requires strong written communication, organizational excellence, and accountability.

Location: Fully Remote

Job Type: Full-Time

Salary: $1,000 - $1,800 per month (based on experience)

Requirements

  • 3+ years of experience as an Executive Assistant, Operations Manager, or similar role supporting senior leadership — a deep operations background is strongly preferred over a purely administrative one.
  • Excellent written and verbal communication skills; advanced/fluent English (C1-C2).
  • Tech-savvy and comfortable working across digital ecosystems (Google Workspace, Slack, Notion, or similar).
  • Strong organizational and prioritization abilities, with a personal productivity system that's more reliable than most people's — you need to be able to close your own loops before you can be trusted to close someone else's.
  • Proven ability to manage highly sensitive and confidential information with discretion.
  • Proactive and self-directed — comfortable making judgment calls and following through without checking in on every detail.
  • Comfortable moving fluidly between high-level coordination (chasing decisions, prepping for meetings, liaising with partners) and hands-on admin (chasing an invoice, fixing a spreadsheet, confirming a payment landed).
  • Basic knowledge of bookkeeping, invoicing, or commission/reconciliation processes preferred.
  • Technical Requirements: Reliable high-speed internet and a proper, quiet home office setup.

Key Responsibilities

  • Calendar & Inbox Management: Take full ownership of the CEO's calendar and inbox — scheduling, protecting focus/deep-work time, flagging priorities, and drafting or sending responses on his behalf where appropriate.
  • Commitment & Deadline Tracking: Design and run a company-wide system for tracking commitments, follow-ups, and deadlines — not just for the CEO but across the leadership team — so nothing falls through the cracks.
  • Meeting Preparation: Prepare the CEO for internal and external meetings, ensuring he arrives with everything he needs and leaves with no loose ends.
  • Recurring Admin & Finance Support: Own recurring administrative work currently sitting with the leadership team, including:
  • Tracking commission payments — confirming client payment has landed, running the calculation, and passing it to payroll each month.
  • Following up on accounting reconciliation issues, chasing down missing invoices or receipts.
  • Generating, sending, and chasing invoices.
  • Time Protection & Batching: Proactively batch items that need the CEO's direct input (approvals, signatures, contract sign-off) into short, focused working sessions, rather than letting them interrupt his day piecemeal.
  • Communication & Coordination: Act as the central point of contact between the CEO, the leadership team, and external partners, keeping communication clear, professional, and timely.
  • Reporting & Accountability: Provide structured updates on open items, priorities, and deadlines, and help the CEO run a genuine "no open loops" system — if it's on his plate, you know about it and are actively driving it to closure.
  • Tools & Communication: Google Workspace (Gmail, Calendar, Drive, Docs, Sheets), Slack, Notion or a similar task management platform Preferred Communication: Slack (daily), video check-ins (weekly), email summaries

Benefits

  • International experience
  • Opportunity to work remotely from anywhere
  • Supportive and collaborative team environment
  • Learning and development opportunities
  • Potential Performance Bonuses
  • PTO
  • HMO after 3 months
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