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Open nowPosted 248 days ago

Remote Executive Assistant to the President & CEO (Operation Focused)

Workable (global search)108,016 open roles

Where
Brazil
Work mode
Remote
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Your applicationOpen nowRemote Executive Assistant to the President & CEO (Operation Focused)Workable (global search) · Brazil

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The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 7 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 248 days ago

Workable (global search) median: 7 days open

The posting

We are seeking a proactive and highly organized Executive Assistant to support the CEO of a mission-driven nonprofit organization. This role is perfect for a detail-oriented individual with experience in email and calendar management, personal task coordination, and implementing organizational systems. You will play a pivotal role in streamlining operations and creating efficiency in both professional and personal tasks.

As part of the onboarding process, you will develop standard operating procedures (SOPs) and set up a personal operating system in Notion to enhance collaboration and communication. Additionally, you’ll coordinate tasks between the CEO, his wife, and other team members to ensure seamless workflows.

Schedule:

Monday - Friday, 8:00 AM to 5:00 PM CT

Pay Range:

$1,000–$1,500 per month

Responsibilities

  • Manage the CEO’s email inbox, focusing on prioritization and timely responses.
  • Coordinate the CEO’s professional and personal calendar, scheduling meetings, and aligning family and work commitments.
  • Develop and maintain SOPs for daily operations to streamline workflows.
  • Utilize Notion to create a personal operating system for collaboration and task tracking.
  • Support personal tasks such as grocery ordering, meal planning coordination, and family logistics.
  • Handle donor management tasks, including tracking updates and organizing voice memos.
  • Provide general administrative support and assist with team communications.
  • Maintain top 30 prospect list with proactive outreach reminders
  • Triage donor communications and manage in Notion and HubSpot
  • Research and prospecting for individual donors, foundations, and corporations

Requirements

  • Bachelor’s degree in Business Administration, Communications, or a related field.
  • 3+ years of experience as an Executive Assistant or in a similar role.
  • Proven experience in email management, calendar coordination, and task delegation.
  • Experience creating and managing SOPs and using tools like Notion for organization.
  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Familiarity with remote collaboration tools like HubSpot, Notion, Slack, Zoom, Fireflies, or Microsoft Teams.

Technical Requirements:

  • Reliable high-speed internet connection (50 Mbps download and 10 Mbps upload).
  • A modern laptop or desktop computer with a multi-core processor (Intel i5 or equivalent).

Benefits

  • Opportunity to work with a nonprofit organization driving impactful change.
  • Remote-first approach with a collaborative and supportive team.
  • Comprehensive onboarding process to ensure your success.
  • PTO and performance bonuses.
  • Professional growth opportunities in a mission-driven environment.
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