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Open nowPosted 31 days ago

Selection Administrator

Workable (global search)108,016 open roles

Where
Oxford, England, United Kingdom
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Your applicationOpen nowSelection AdministratorWorkable (global search) · Oxford, England, United Kingdom

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The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 7 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 31 days ago

Workable (global search) median: 7 days open

The posting

Join us at EIT:

At the Ellison Institute of Technology (EIT), we’re on a mission to translate scientific discovery into real world impact. We bring together visionary scientists, technologists, engineers, researchers, educators and innovators to tackle humanity’s greatest challenges in four transformative areas:

  • Health, Medical Science & Generative Biology
  • Food Security & Sustainable Agriculture
  • Climate Change & Managing CO₂
  • Artificial Intelligence & Robotics

This is ambitious work - work that demands curiosity, courage, and a relentless drive to make a difference. At EIT, you’ll join a community built on excellence, innovation, tenacity, trust, and collaboration, where bold ideas become real-world breakthroughs. Together, we push boundaries, embrace complexity, and create solutions to scale ideas from lab to society. Explore more at www.eit.org.

Your Role:

The Education & Scholarships team is looking to recruit a professionally experienced and exceptionally organised Selection administrator who will provide administrative support to ensure effective delivery of all selection processes for the funding opportunities under the Education & Scholarships Programme. The postholder will manage applicant and assessor communications, maintain accurate tracking and documentation, and contribute to high-quality evaluation and quality assurance checks.

Your Responsibilities:

  • Respond to applicant queries and troubleshoot issues related to the application form, assessments, and interviews.
  • Assist with updates to the Ellison Scholars application forms and support administration of the Ellison Scholars test.
  • Draft and send mail-merged communications to applicants via the application platform.
  • Manage the onboarding of assessors, tracking their progress and responding to queries from prospective and current assessors.
  • Monitor assessor review progress during application review windows.
  • Support administration of meetings for applicants and assessors.
  • Conduct spot-checks of applications and reviews to ensure accuracy, consistency, and adherence to selection guidelines.
  • Track completion of required agreements and policies for shortlisted applicants.
  • Complete due diligence checks for shortlisted applicants, verifying application information through research and contact with applicants and referees.
  • Create profiles and maintain accurate records for shortlisted candidates.
  • Track the progress and outcomes of shortlisted applicants in relation to their Oxford applications.
  • Provide administrative support to the Undergraduate and Graduate Selection Coordinators and Selection Lead as required.

Requirements

Essential Skills, Qualifications & Experience:

  • Proven administration experience in a busy team, delivering high-volume output to deadlines
  • Exceptionally organised
  • Excellent attention to detail
  • Experience using databases, able to reliably and accurately check and enter data
  • Technically proficient – confident learning new systems; excellent MS Office skills
  • Fluent written and spoken English, with a confident phone manner and experience responding to external queries over email
  • Sensitivity, discretion, and an understanding of the legal requirements when handling personal information and data

Desirable Skills, Qualifications & Experience:

  • Experience working with international stakeholders across time zones
  • Experience working with under 18s
  • Experience working in selection or admissions
  • Experience with Airtable software and application platforms
  • Understanding of the University of Oxford

Benefits

We offer the following benefits:

  • Salary – £30,000 to £35,000 (dependent on experience) + travel allowance + bonus
  • Enhanced holiday. Our annual leave allowance is 25 days plus 8 bank holidays and an additional 3 days between Christmas and New Year. You will also have the opportunity to purchase an additional 5 days annual leave in January and July.
  • Pension - Employer contribution 7.5%, minimum employee contribution 5%
  • Life Assurance.
  • Income Protection
  • Private Medical Insurance as standard for you, your partner and any dependents. Including hospital Cash Plan
  • Employee discounts
  • Electric car scheme
  • Nursery Salary Sacrifice scheme
  • Cycle to Work Scheme
  • Family Planning
  • Neurodiversity support including advise and assessments
  • Coaching & Therapy services

Working Together – What It Involves:

  • You must have the right to work permanently in the UK with a willingness to travel as necessary. We cannot offer sponsorship for this role.
  • You will live in, or within easy commuting distance of, Oxford (or be willing to relocate).
  • We require this person to be flexible to work some evenings and weekends during peak selection periods to cater for other time zones.
  • We require the Selection Administrator to start in position at the beginning of December 2026
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