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Open nowPosted 118 days ago

Senior Accounts Payable Manager

Workable (global search)108,016 open roles

Where
Upland, CA, United States
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Your applicationOpen nowSenior Accounts Payable ManagerWorkable (global search) · Upland, CA, United States

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The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 7 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 118 days ago

Workable (global search) median: 7 days open

The posting

We are seeking an experienced and strategic Senior Accounts Payable Manager to lead a high-volume, multi-entity AP function supporting retail operations, distribution, and corporate entities. This role is responsible for overseeing end-to-end accounts payable operations, driving process automation and efficiency, and delivering high-impact financial insights through advanced analytics and reporting.

The ideal candidate brings deep expertise in retail AP environments, accrual accounting, and large-scale operations, combined with a strong leadership mindset and a focus on continuous improvement.

Key Responsibilities

Leadership & High-Volume Operations

  • Lead daily AP operations across multiple entities, managing large-scale invoice volumes and vendor relationships.
  • Oversee organizational structure across Managers, Supervisors, Leads, and Specialists to support seasonal retail fluctuations.
  • Establish and monitor KPIs and SLAs, including invoice cycle times, error rates, aging, productivity, and accrual accuracy.
  • Drive workforce planning aligned with store lifecycle changes, promotional cycles, and vendor seasonality.
  • Foster a high-performance culture emphasizing accountability, efficiency, and continuous improvement.

Reporting, Analytics & Financial Insight

  • Own and deliver entity-level and consolidated AP reporting, including:
  • Aging and liability exposure
  • Accrual rollforwards and reconciliation status
  • Invoice processing metrics and throughput
  • Vendor spend trends and concentration analysis
  • Partner with Finance and FP&A to ensure accurate accruals across inventory, freight, utilities, rent, and store expenses.
  • Support month-end and quarter-end flux analysis, cash forecasting, and disbursement planning.
  • Develop automated dashboards and executive reporting using Excel and BI tools.
  • Analyze large datasets to identify duplicate payments, missed discounts, inefficiencies, and cost-saving opportunities.
  • Ensure strong data governance and integrity across ERP systems.

Accruals, Close & Multi-Entity Complexity

  • Lead the AP accrual process across multiple entities, ensuring complete and accurate reporting of period-end liabilities.
  • Coordinate high-volume accrual inputs from Operations, Procurement, and field leadership.
  • Ensure proper cutoff procedures and reconciliation of accrued vs. actual expenses.
  • Manage intercompany AP transactions and eliminations.
  • Deliver accurate, timely month-end close cycles in a fast-paced retail environment.

Process Improvement & Systems

  • Drive automation initiatives including OCR, EDI, invoice capture, approval workflows, and vendor portals.
  • Optimize paperless processing and document management systems.
  • Implement best practices tailored to high-volume retail AP environments.
  • Partner with IT and Finance to enhance ERP systems and reporting capabilities.

Cross-Functional & Vendor Management

  • Serve as the primary AP partner for Operations, Procurement, Treasury, Logistics, and Store Finance teams.
  • Manage relationships with high-volume vendors, landlords, utilities, and service providers.
  • Lead resolution of complex vendor disputes and escalations that impact store operations.
  • Provide insights to support vendor negotiations, discount utilization, and payment term strategies.

Compliance, Audit & Controls

  • Ensure compliance with internal controls and audit standards across all entities.
  • Maintain audit-ready documentation in a high-volume transactional environment.
  • Lead AP participation in internal and external audits.
  • Enforce controls to prevent duplicate payments, unauthorized vendors, and fraud.

Administrative Oversight

  • Oversee payments related to leases, utilities, property taxes, licenses, and store operations.
  • Ensure compliance with vendor contracts and payment terms.
  • Conduct team performance reviews and drive organizational improvements.

Requirements

Qualifications

  • Bachelor’s degree in Accounting, Finance, or related field required.
  • 10+ years of Accounts Payable experience, preferably in retail or other high-volume industries.
  • 5+ years in senior AP leadership roles with multi-layered team management experience.
  • Proven success managing multi-entity AP environments with complex accrual structures.
  • Advanced knowledge of accrual accounting, month-end close, and reconciliations.
  • Advanced Excel skills (pivot tables, Power Query, data modeling) and ERP experience.
  • Experience with BI tools (Power BI, Tableau, etc.) strongly preferred.
  • Demonstrated ability to drive automation, efficiency, and cost savings.
  • Strong analytical skills with the ability to translate data into actionable insights.
  • Excellent leadership, communication, and stakeholder management abilities.

Pay for this position is $120,000-$130,000 per year DOE

#LI-DI

Benefits

  • Medical, Dental, Vision and Life Insurance
  • 401K Plan
  • Paid Time Off
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