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Open nowPosted 11 days ago

Virtual Assistant

Workable (global search)108,016 open roles

Where
Panama
Work mode
Remote
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Your applicationOpen nowVirtual AssistantWorkable (global search) · Panama

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The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 7 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 11 days ago

Workable (global search) median: 7 days open

The posting

Virtual Assistant – Executive Support, CRM & Operations

Full-Time | Remote | U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring a highly organized and proactive Virtual Assistant to support executives and teams across administration, CRM management, scheduling, communication, and day-to-day operations.

This is an execution-focused role for someone who takes ownership, communicates professionally, and makes sure nothing falls through the cracks.

You’ll help keep calendars, inboxes, systems, documents, and operational workflows organized while supporting a fast-moving remote team.

What You’ll Do

Executive & Administrative Support

  • Manage calendars, meetings, and scheduling across time zones
  • Organize inboxes, flag priorities, and draft professional emails
  • Prepare meeting notes, documents, and presentations
  • Track action items, deadlines, and follow-ups

CRM & Data Management

  • Maintain accurate records in HubSpot, Salesforce, Zoho, or similar CRMs
  • Update spreadsheets using Google Sheets and Microsoft Excel
  • Keep client, lead, and operational data clean and organized
  • Manage files across Google Drive, Dropbox, or SharePoint

Operations & Project Support

  • Maintain task and project trackers in Asana, Trello, Notion, or Monday.com
  • Coordinate with clients, vendors, and internal stakeholders
  • Support invoicing, expense tracking, and light bookkeeping when needed
  • Follow up on outstanding tasks and ensure deadlines are met

Research & Communication

  • Conduct research on vendors, competitors, markets, and business needs
  • Turn findings into clear summaries or reports
  • Respond to routine client and vendor communication
  • Support ad hoc projects and operational requests

What We’re Looking For

  • 1–2+ years of Virtual Assistant, Executive Assistant, administrative, or operations experience
  • Strong proficiency with Google Workspace and Microsoft Office
  • Experience managing calendars, inboxes, documents, and spreadsheets
  • Excellent written and verbal English communication
  • Strong organization, time management, and attention to detail
  • Ability to manage multiple priorities independently
  • Reliable internet and availability during U.S. business hours

Nice to Have

  • Experience with HubSpot, Salesforce, or Zoho
  • Familiarity with QuickBooks or Xero
  • Experience supporting founders, executives, startups, or remote teams
  • Experience managing multiple clients or executives
  • Familiarity with project management tools such as Asana, Trello, Notion, or Monday.com

What Success Looks Like

  • Tasks and follow-ups completed accurately and on time
  • No missed meetings or scheduling conflicts
  • Clean and up-to-date CRM and operational records
  • Fast, professional communication
  • Organized calendars, inboxes, documents, and workflows
  • Leadership can confidently rely on your follow-through

Why Join?

  • Fully remote opportunity
  • High ownership and autonomy
  • Exposure to multiple areas of business operations
  • Work directly with executives and growing companies
  • Career growth into Executive Assistant, Project Coordinator, or Operations Manager roles

Interview Process

  1. Application Review
  2. Spark Hire Intro Video
  3. Pavago Recruiter Interview
  4. Client Interview
  5. Offer & Onboarding

What Happens After You Apply

Qualified candidates will receive a Spark Hire invitation to complete a short Intro Video. This helps us evaluate your communication skills, experience, and overall fit before moving to the interview stage.

Please check your inbox and spam/junk folder for the invitation.

Apply Now

If you’re organized, proactive, reliable, and strong at execution and follow-through, we’d love to hear from you.

#VirtualAssistant #ExecutiveAssistant #AdministrativeAssistant #OperationsSupport #RemoteJobs #CRM #ExecutiveSupport #RemoteWork #Operations #Pavago

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