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Open nowPosted 145 days ago

Virtual Assistant

Workable (global search)108,016 open roles

Where
Egypt
Work mode
Remote
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Your applicationOpen nowVirtual AssistantWorkable (global search) · Egypt

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  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Workable (global search)'s own form.

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The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 7 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 145 days ago

Workable (global search) median: 7 days open

The posting

Virtual Assistant (Executive Support, CRM & Operations) – Remote | U.S. Hours

Position Type: Full-Time, Remote Working Hours: U.S. Client Business Hours

About the Role

We’re hiring a Virtual Assistant (VA) to support daily operations, communication, and execution across a fast-moving business.

This is not a basic admin role — you will act as a remote operations partner, helping the client stay organized, responsive, and focused on high-value work.

If you’re someone who is organized, proactive, and reliable, this role is built for you.

What You’ll Own

Administrative & Executive Support (Primary Focus)

  • Manage calendars, meetings, and scheduling across time zones
  • Coordinate calls and ensure smooth daily planning
  • Draft and send professional emails, documents, and communications
  • Prepare meeting notes and track follow-ups

Data & CRM Management

  • Update and maintain records in:
  • HubSpot
  • Salesforce
  • Zoho CRM
  • Manage spreadsheets and operational trackers
  • Organize digital files in:
  • Google Drive
  • Dropbox
  • SharePoint

Research & Task Execution

  • Conduct online research:
  • Competitors
  • Vendors
  • Market insights
  • Turn research into:
  • Structured summaries
  • Presentations
  • Support ad hoc and project-based tasks

Customer & Vendor Coordination

  • Respond to basic client inquiries or route appropriately
  • Communicate with vendors and track outstanding items
  • Ensure follow-ups are completed on time

Operations & Project Support

  • Assist with:
  • Invoicing and expense tracking
  • Light bookkeeping (if required)
  • Update project management tools:
  • Trello
  • Asana
  • Notion
  • Monday.com

What Makes You a Strong Fit

  • You are highly organized and detail-oriented
  • You can manage multiple tasks without dropping the ball
  • You communicate clearly and professionally
  • You are proactive and don’t wait for instructions
  • You are reliable, responsive, and accountable

Required Experience & Skills

  • 1–2 years experience as a:
  • Virtual Assistant
  • Administrative Assistant
  • Operations Support role
  • Proficiency in:
  • Microsoft Office
  • Google Workspace (Docs, Sheets, Gmail, Calendar)
  • Strong time management and multitasking ability
  • Reliable internet and remote work setup

Nice to Have

  • CRM experience:
  • HubSpot / Salesforce / Zoho CRM
  • Familiarity with:
  • QuickBooks / Xero
  • Experience supporting:
  • Founders
  • Startups
  • Remote teams
  • Managing multiple clients or executives

What a Typical Day Looks Like

  • Review calendars and inboxes, prioritize urgent items
  • Schedule meetings and coordinate logistics
  • Update CRM records and trackers
  • Prepare documents, reports, or summaries
  • Conduct research for ongoing projects
  • Follow up with vendors or clients
  • Send end-of-day updates and prep for next day

In short: You ensure everything runs smoothly and nothing falls through the cracks.

Key Metrics (KPIs)

  • Tasks completed accurately and on time
  • Calendar & inbox management efficiency
  • No missed meetings or deadlines
  • Clean, organized systems and documentation
  • Strong responsiveness during working hours
  • Positive feedback from clients and stakeholders

Why This Role Stands Out

  • High ownership and visibility across operations
  • Exposure to multiple business functions
  • Clear expectations and structured workflows
  • Opportunity to grow into operations or executive roles
  • Work directly with founders and decision-makers

Interview Process

  • Initial Phone Screen
  • Video Interview with Pavago Recruiter
  • Practical Task (mock inbox/calendar + research task)
  • Client Interview
  • Offer & Background Verification

Apply Now

If you:

  • Thrive in fast-paced, remote environments
  • Are organized, proactive, and detail-driven
  • Enjoy supporting operations and execution

This role is a strong fit.

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