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Open nowPosted 5 days ago

Virtual Assistant to CEO

Workable (global search)108,016 open roles

Where
Lahore, Punjab, Pakistan
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Your applicationOpen nowVirtual Assistant to CEOWorkable (global search) · Lahore, Punjab, Pakistan

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  4. CV RocketApplied on Workable (global search)'s own form.

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The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 7 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 5 days ago

Workable (global search) median: 7 days open

The posting

Employment Type: Full-time Location: Lahore/Islamabad Working Hours: 6PM - 3AM PKT

Our client is a US-based technology company seeking a highly organized, reliable Virtual Assistant to support its two co-owners with calendars, inboxes, meetings, documentation, follow-ups, CRM, and day-to-day administrative tasks.

The ideal candidate is proactive, detail-oriented, discreet, and comfortable working independently with US-based leadership in a fully remote environment.

Responsibilities:

Calendar & Inbox Management

  • Manage and coordinate the co-owners’ calendars, including internal, customer, partner, and vendor meetings.
  • Schedule meetings, send calendar invitations, meeting links, confirmations, and reminders.
  • Monitor and triage inboxes, flagging important or urgent items for the owners.
  • Draft routine email responses for the owners’ review and approval.
  • Schedule meetings generated by the Sales Development Representative (SDR) when required.

Meeting & Follow-Up Support

  • Attend internal meetings as a note-taker and accurately document key decisions and action items.
  • Maintain a shared weekly action list and follow up with the owners on outstanding tasks and deadlines.
  • Prepare simple meeting agendas and organize relevant documents in advance.
  • Ensure action items are tracked through completion or appropriately updated.

Document & File Management

  • Create, edit, format, and maintain documents, spreadsheets, and presentations using Microsoft 365.
  • Organize and maintain SharePoint and shared folders according to the company’s file structure.
  • Maintain administrative trackers, including vendors, contracts, renewal dates, software subscriptions, and licenses.

Sales & Marketing Support

  • Build, update, and clean lead lists for the SDR team.
  • Maintain accurate and up-to-date CRM records in GoHighLevel or similar CRM platforms.
  • Support marketing activities such as scheduling approved social media posts and coordinating events and webinars.
  • Conduct basic research on companies, prospects, partners, events, and other business-related topics.

Operations & Administrative Support

  • Coordinate with vendors and collect, organize, and file invoices and receipts for the bookkeeper.
  • Support onboarding activities for new customers and partners, including paperwork, scheduling, and coordination with the technical team.
  • Document simple processes, procedures, and checklists as they are established.
  • Provide general administrative support to the co-owners as required.

Confidentiality & Compliance

  • Maintain strict confidentiality when handling customer, partner, employee, and financial information.
  • Do not process payments, transfers, or other financial transactions.
  • Do not sign documents or make commitments on behalf of the company.
  • Ensure communications are not sent in an owner’s name without approval, except for pre-approved templates such as confirmations and reminders.

Requirements

  • 5+ years of experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, or Office Coordinator supporting US-based leaders remotely.
  • Strong proficiency in Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
  • Experience using CRM platforms such as GoHighLevel, HubSpot, or similar.
  • Previous experience in an IT, MSP, SaaS, or technology company is preferred.
  • Excellent written and verbal English communication skills, with the ability to communicate clearly, professionally, and courteously. (NON-NEGOTIABLE)
  • Strong organizational and time-management skills with excellent attention to detail.
  • Highly reliable with strong follow-through and the ability to manage multiple priorities.
  • Comfortable working independently and proactively in a fully remote environment.
  • Ability to handle confidential and sensitive business information with discretion.
  • Availability to work full-time during US Central Time business hours.
  • Must have a personal laptop, headset, reliable internet connection, and a quiet, professional workspace.
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