Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 14 days ago

Event Planning Specialist

Wounded Warrior Project40 open roles

Pay
$68,812 – $86,016 a year
Where
Tampa FL
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowEvent Planning SpecialistWounded Warrior Project · Tampa FL

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Wounded Warrior Project's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

8.0% of postings close within 7 days. Measured by our own scanner across the market. Wounded Warrior Project postings stay open a median of 29 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.5%3 days
  3. 8.0%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 14 days ago

Wounded Warrior Project median: 29 days open

The posting

Great benefits. Competitive pay. We know these are some of the things people look for in a job.

If you’re the kind of person who believes that honoring and empowering our nation’s veterans is more than just a cause — that it’s a calling — then we’re ready to meet you.

When you join Wounded Warrior Project® (WWP), you’re committing to making a difference. We make a commitment to you, too – helping you to find that spark, ignite your passion to serve, and embark on a career with meaning and purpose.

At WWP™, we recognize our mission cannot be accomplished without our talented teammates, which is why we’re proud to offer benefits such as:

· A flexible hybrid work schedule (three days in the office, two days’ work from home)

· Full medical, dental, and vision coverage for both teammates AND family members

· Competitive pay and performance incentives

· A fun, mission-focused, and collaborative team environment

A mission that matters is just the beginning, so if you’re ready to get started, we’re ready for you.

The Wounded Warrior Project (WWP) Event Planning Specialist supports WWP Programs meetings and event planning for warriors and staff, including planning the logistics for the events, administering details, and providing onsite support, and identifying pursuing cost savings to maximize donor dollars.

DUTIES & RESPONSIBILITIES

  • Support WWP Programs team with meeting and events logistics for warriors and staff, including site selection, rate negotiation, catering, and assisting with on-site event support.
  • Negotiate rates with vendors, including with hotels, ground transportation, and audio-visual companies.
  • Create event menus and negotiate pricing and contract details with catering companies.
  • Identify cost savings to maximize donor dollars. Utilize expense controls and identify cost saving opportunities to manage budget effectively.
  • Build out timelines, agendas, and activities.
  • Utilize registration software to source venues, monitor event registration, manage budgets, and generate reports, e.g., Cvent and Salesforce.
  • Facilitate communications among Travel & Events and other WWP teammates and departments. Collaborate with registration and travel teammates.
  • Manage and prioritize multiple events. Adapt to challenging or difficult situations by promptly identifying alternatives and changing procedures, methods, and processes.
  • Participate in events and meetings marketing as appropriate.
  • Perform recordkeeping tasks using registration software e.g., Cvent, Salesforce.
  • Perform financial reconciliations for events, Process invoices, receipts, reconcile billing and verify with accounting. Prepare comprehensive and readable financial reports.
  • Conduct contract and invoice reviews for identified events, e.g., tax exemption and banquet event orders (BEO).
  • Perform event close-outs with detailed summaries, including budget reviews with internal teammates, distribution of surveys for feedback, and future improvements.
  • Attend and actively participate in required training and/or meetings, including but not limited to New Teammate Orientation, WWP Cares, ASIST Suicide Prevention training, Leadership training, culture/team based training, or departmental huddles.
  • Other duties as assigned.

KNOWLEDGE, SKILLS, & ABILITIES

  • Working knowledge of event management. Demonstrated ability to manage events of varying complexity.
  • Strong project management skills. Demonstrated ability to effectively manage multiple priorities, prioritize tasks, and work well under pressure. Ability to work in a fast-paced and changing environment.
  • Strong organizational and time management skills. Demonstrated ability to be flexible and adapt to changing priorities and meet deadlines.
  • Ability to interact with diverse team members, leadership, and external vendors, and build effective working relationships. Team player, with ability to respond with flexibility and understanding.
  • Strong interpersonal skills. Demonstrated ability to interact effectively with diverse individuals and build effective working relationships. Demonstrated emotional intelligence. Ability to respond to sensitive matters with diplomacy and empathy.
  • Strong written and verbal communication skills.
  • Professional presence and demeanor. Demonstrated skill and ease speaking in public and serving as a representative for the organization.
  • Demonstrated attention to detail and levels of accuracy.
  • Good computer skills. Demonstrated proficiency using Microsoft Office.
  • Unequivocal commitment to the highest standards of personal and business ethics and conduct.
  • Mission-driven, guided by core values, and a pleasure to work with.

EXPERIENCE

Requirements

  • Three years of experience working in events or meetings planning, or in a hospitality environment.
  • One year of experience negotiating contracts.

Preferences

  • Three years of experience in event planning in a corporate or non-profit environment, or in a college or university.
  • One year of experience using registration software, e.g., Cvent, Salesforce.
  • One year of experience working in a non-profit organization.

EDUCATION

Requirements

  • Bachelor’s degree in event planning, hospitality, or relevant field. Equivalent combination of relevant experience, education, training, and certification may be considered in lieu of degree.

Preferences

  • None.

CERTIFICATIONS & LICENSURE

Requirements

  • None.

Preferences

  • Certified Meeting Professional (CMP).

WORK ENVIRONMENT/PHYSICAL DEMANDS

  • General office environment, temperature controlled.
  • Up to 10% travel.

We recognize the success of our mission depends on the efforts of our passionate, hard-working teammates. To help teammates remain focused on the warriors and families we serve, WWP offers a comprehensive benefits package that includes; Medical/Prescription drug, Dental, Vision, Life/AD&D, Short-term Disability, Long-term Disability, and an Employee Assistance Program. WWP also offers a 401(k)-retirement plan, a competitive PTO package, Sick Leave, Family Care Leave, Paid Holidays, Birthday Holiday, Education Assistance, Teammate Wellness Program, and Bereavement Leave.

For Washington, D.C. Applicants: The estimated hiring range for this position is between $68,812 - $86,016 annual base salary, subject to a candidate’s combination of experience, qualifications, and credentials. This position may also be eligible for an annual performance incentive.

*ca-ll

#LI-HYBRID

Wounded Warrior Project® is an equal opportunity employer committed to providing equal employment opportunity to all persons without regard to race, color, religion, national origin, gender, gender identity, sexual orientation, marital status, citizenship, age, veteran or military status, disability, genetic information, or any other characteristic protected by law.

Please note: Wounded Warrior Project is not seeking assistance or accepting unsolicited resumes from search firms without a written search agreement in place. All resumes submitted by search firms to any employee at Wounded Warrior Project via email, the Internet or directly to hiring managers at Wounded Warrior Project in any form without a valid written search agreement in place will be deemed the sole property of Wounded Warrior Project, and no fee will be paid in the event the candidate is hired by Wounded Warrior Project as a result of the referral or through other means."

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against Wounded Warrior Project's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Wounded Warrior Project's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Wounded Warrior Project's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.