Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 17 hours ago

Executive Assistant to the President/CEO

YMCA Buffalo Niagara10 open roles

Where
Buffalo, NY, USA
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowExecutive Assistant to the President/CEOYMCA Buffalo Niagara · Buffalo, NY, USA

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on YMCA Buffalo Niagara's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market. YMCA Buffalo Niagara postings stay open a median of 24 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.7%14 days
  5. 35.6%30 days
  6. 58.0%60 days
This job: posted 17 hours ago

YMCA Buffalo Niagara median: 24 days open

The posting

Applications must include a cover letter and resume to be considered.

POSITION SUMMARY:

The Executive Assistant to the President/CEO serves as a strategic partner to the President/CEO and is responsible for coordinating executive priorities, supporting board governance, supporting the senior leadership team, and advancing organizational effectiveness across YMCA Buffalo Niagara. This position serves as a central point of coordination between the Office of the President, Board of Directors, Senior Leadership Team, volunteers, and community stakeholders to ensure strategic initiatives, governance activities, and organizational priorities are effectively executed.

ESSENTIAL FUNCTIONS: Executive Operations and CEO Support

Provide comprehensive administrative support to the President & CEO, including managing calendars, scheduling meetings, coordinating travel, and prioritizing requests and commitments. Serve as the primary point of contact for the President & CEO, screening communications and ensuring timely responses to inquiries. Prepare correspondence, presentations, reports, agendas, meeting materials, and other executive documents. Maintain confidential and sensitive information with the highest level of discretion and professionalism. Coordinate executive meetings and follow up on action items to ensure completion. Draft and manage executive communications on behalf of the President/CEO.

Board Governance & Volunteer Leadership

Serve as the primary administrative liaison to the Board of Directors and designated board committees. Coordinate board and committee meetings, including scheduling, logistics, agenda preparation, distribution of materials, and meeting support. Record, prepare, and maintain accurate board and committee minutes and official governance records. Coordinate follow-up actions resulting from Board and committee meetings. Support board recruitment, onboarding, orientation, and volunteer engagement. Maintain board records, policies, bylaws, resolutions, and related governance materials. Support committees led by members of the senior leadership team, including Executive, Governance, Finance, Properties, HR, Financial Development, and other committees as assigned.

Strategic Planning and Organizational Effectiveness

Support the implementation and monitoring of strategic initiatives and organizational priorities. Create and maintain organizational dashboards, scorecards, and executive reporting systems. Support annual planning and the organizational goal-setting process. Track deadlines, deliverables, and organizational priorities to ensure timely completion.

Relationship Management

Maintain positive and professional relationships with staff, volunteers, donors, community leaders, and external partners. Represent the Office of the President & CEO with professionalism and exceptional customer service. Assist in coordinating executive events, community engagements, and stakeholder meetings.

Office Administration

Maintain filing systems, records retention practices, and organizational documentation. Oversee administrative processes and procedures that support executive office operations. Coordinate purchasing, invoices, expense reporting, and other administrative functions related to the executive office. Ensure the efficient operation of the President & CEO's office and related administrative activities.

Senior Leadership Team Coordination

Support planning, facilitation, and follow-up for Senior Leadership Team meetings.

Track organizational action items and key deliverables. Facilitate communication and collaboration across the leadership team.

Community & Stakeholder Engagement

Coordinate CEO engagement with donors, volunteers, elected officials, corporate partners, foundations, and community leaders. Prepare stakeholder briefings and engagement materials. Support executive representation at community meetings and organizational events.

Organizational Leadership

Serve as a key contributor for the YMCA Buffalo Niagara leadership team Maintain organizational accountability systems to ensure timely execution of strategic priorities, board directives, and senior leadership initiatives. Support association-wide initiatives and organizational goals. Perform other duties as assigned.

QUALIFICATIONS: Associate degree in business administration, public administration, nonprofit management, or a related field, or equivalent combination of education and experience; Bachelor’s degree is preferred.

Five (5) to Eight (8) or more years of progressively responsible professional experience in project management, executive operations, governance, organizational leadership or related field.

Demonstrated expertise in Microsoft Office 365 applications, including Outlook, Word, Excel, PowerPoint, Teams and SharePoint. Must possess the ability to produce executive-level correspondence and presentations, manage complex calendars, organize electronic records, create reports and spreadsheets, coordinate virtual meetings, and efficiently utilize technology to support executive leadership and Board governance.

Demonstrated experience supporting executive leaders, boards, committees, or volunteer leadership groups.

Strong project management, organizational effectiveness, and stakeholder engagement skills.

Exceptional written and verbal communication skills.

Ability to manage multiple priorities while maintaining attention to detail.

WORK ENVIRONMENT AND PHYSICAL DEMANDS:This is an on-site position in a corporate office work environment.

The physical demands that are described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to successfully perform the essential functions.

Responsibilities may require a flexible work schedule and occasional travel to various locations. While performing the duties of the job, the employee is regularly required to: walk, stand, climb stairs, sit, listen, speak, have finger dexterity, hear and have visual acuity. May need to lift, push, and pull.

HIRING PROCESS: Applications Accepted: Through November 29, 2026 Interviews: November 30 - December 9, 2026

Anticipated Start Date: January 4, 2027

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against YMCA Buffalo Niagara's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on YMCA Buffalo Niagara's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    YMCA Buffalo Niagara's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.