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Open nowPosted 39 days ago

Marine Personnel Manager

Young Brothers17 open roles

Where
Honolulu, HI, USA
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Your applicationOpen nowMarine Personnel ManagerYoung Brothers · Honolulu, HI, USA

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market. Young Brothers postings stay open a median of 2 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 58.1%60 days
This job: posted 39 days ago

Young Brothers median: 2 days open

The posting

Responsible for day-to-day management of the Marine Personnel Department, including recruiting, scheduling, crew travel, expense reimbursements, coordinating and tracking training, and time-entry. Reviews validity of all time-entry relative to union agreements. Works with HR Business Partner to assure HR compliance. Also works closely with Labor Relations and Payroll. Uses discretional decision-making authority to solve day-to-day problems associated with managing all aspects of Marine Personnel.

Essential Functions:

Recruiting, Crewing and Scheduling

  • Hire individuals as required to crew vessels consistent with US Coast Guard license requirements, E.E.O. and affirmative actions commitment.
  • Create job posting for all open positions using an applicant tracking system ensuring data accuracy.
  • Coordinate phone, onsite and virtual conference interviews for candidates.
  • Deliver a seamless and positive recruiting experience for all candidates.
  • Understands and complies with Affirmative Action Plan, EEO, Non-Discrimination, Harassment and all other HR policies and procedures.
  • Process new hire paperwork and schedule pre-employment physicals and drug testing.
  • Ensures all onboarding activities in ESS and in-person is processed timely and accurately, including eI9 and E-verify in compliance with regulatory agencies.
  • Ensures full compliance with the Drug and Alcohol programs.
  • Provides vacation and illness relief for marine employees on a 24-hour a day, seven days a week basis.
  • Respond to general employment inquiries.
  • Manages union head count to avoid additional costs due to guaranteed wage rule.
  • Works with Marine Operations in disciplining marine personnel as required for conduct and performance.
  • Works with Marine Operations to ensure marine employees are evaluated timely.
  • Assists in implementation of labor contracts including grievance resolutions.
  • Provide Seatime Reports.
  • Works with claims department on modified duty and return to work programs.
  • Performs special duties and other projects as assigned.
  • Adheres to all company policies.
  • Accomplishes all tasks as appropriately assigned or requested.

Time-keeping records for marine personnel

  • Reviews validity of all wages relative to union agreements, including daily wages, hourly overtime, sick leave, short-term disability and vacation pay.
  • Inputs and/or reviews data into on-line payroll system for all wages paid to marine personnel.
  • Coordinates special payroll situations between marine personnel and accounting department.
  • Process travel expense reimbursements for marine employees.

Training

  • Ensures that crews are properly trained for their assignments.
  • Works with outside vendors to set up training schedule dates.
  • Motivates and schedules marine employees to complete their required training.
  • Maintains database for training classes.
  • Maintains database for Coast Guard licenses.
  • Maintains seniority lists for union employees.

Vessel visitations

  • Conducts vessel visitations on a regular basis to interact with crews for the purpose of enhancing office to vessel communication in addition to identification of any personnel issues that require resolution.
  • Develops a functional and technical knowledge base of marine operation activities of the region through learning, experience and observation.

Knowledge, Skills, and Abilitities:

  • Must have a strong maritime background with a thorough understanding of the day-today operations of vessels, their limits, their capabilities and both internal characteristics and external factors influencing them.
  • Must have an understanding of the individual roles, interactions and responsibilities of crewmembers manning the vessels.
  • English language necessary for oral, written and phone communications.
  • Basic math skills for calculations involving payroll.
  • Legal, with regard to EEO - hiring and discipline. Knowledge of general human resources functions and applicable regulations is preferable.
  • Strong computer skills, Windows, Word, Excel, Outlook, etc.
  • General knowledge of various office machines
  • Ability to build and maintain effective working relationships.
  • Ability to tactfully interact with a wide range of personalities.
  • Ability to organize workload and prioritize projects in an ever-changing environment.
  • Ability to work under pressure.
  • Must be able to gain an intimate familiarity with company lines of business.
  • Must be able to establish a good working relationship with Payroll and Human Resources.
  • Must be able to use discretionary decision making authority to solve day to day problems associated with managing various resources.
  • Ability to demonstrate high ethical standards of honesty and integrity to lead by example.

Minimum Requirements:

This position requires a Bachelor's degree from a four-year college or university; or three years related experience and/or training; or equivalent combination of education and experience. Preference given to those with a Bachelor's degree from a maritime academy and/or a valid USCG Mate License.

Young Brothers is an Equal Opportunity - Affirmative Action Employer and a VEVRAA Federal Contractor. We are committed to a diverse workforce and taking affirmative action to employ and advance in employment qualified women, minorities, individuals with disabilities and protected veterans. Young Brothers is a drug-free employer and a participant of the E-Verify Employment Verification Program.

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