The posting
Yulista Integrated Solutions LLC
Regular
Project Coordinator II
Manage simple to moderately complex Bill of Materials, and track materials through receipt. • Prepares, submits, and tracks Work Orders for simple to moderately complex manufacturing jobs. • Develop Bill of Materials (BOM) using required drawings and/or Statements of Work (SOW) for simple to moderate projects. • Adheres to company policies and procedures in preparing, collecting, recording, and maintaining project data. • Prepare professional correspondence to vendors, and customers as required. • Perform inventory control activities by coordinating with Property Department. • Supports team leadership in accomplishing their duties and responsibilities. • Ability to maintain calendar and schedule appointments and/or conference rooms. • Set-up and clean-up for events and meetings. • Responsible for general administrative duties, such as: filing, scanning, photocopying, typing, and data entry. • Prepares meeting minutes for projects and track action items. • Assist Project Manager with data queries, input data into project databases, and track outputs of required data. • Ability to research parts/quotes/COTS items from simple to moderately complex BOM (Bill of Materials). • Track issued purchase orders and due dates for all materials or services purchased and report delivery date issues to the Project Manager. • Prepare internal project status reports for Project Manager or higher management. • Assist in preparation of Sole Source Justification (SSJ) documents.
• Other duties as assigned.
SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities. This position has the responsibility and authority to carry out assigned tasks.
KNOWLEDGE, SKILLS, & ABILITIES:
• Intermediate computer skills; specifically using Microsoft Office Suite; ability to learn additional computer skills or software programs.
• Beginner knowledge of Microsoft Project and scheduling practices.
• Ability to enter data accurately into databases, and multi-task across multiple projects. • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. • Ability to write routine reports and correspondence. • Interpersonal skills to work effectively and cooperatively with all levels of management and staff. Will also routinely interact with external stakeholders such as customers, vendors, suppliers, shipping companies, etc. Must represent Yulista Integrated Solutions, LLC in a professional manner at all times. • Must be trustworthy – will handle confidential information routinely. • Must possess effective oral and written communication skills to clearly communicate information to others. • Professional customer service skills, including active listening, prompt service and follow-up. • Ability to learn and understand corporate policies and procedures and how they relate to Yulista Integrated Solution's goals. • Strong problem solving skills; ability to draw conclusions and make recommendations for problem resolution. • Ability to perform basic mathematical computations. • High degree of self-motivation and the ability to work independently as well a multi-task. • Ability to request and write routine reports and correspondence with vendors and subcontractors. • Ability to read and interpret TDP.
• Ability to use general office equipment such as fax, phone, copier, scanner, printers, etc.
• Ability to follow a process.
QUALIFICATIONS:
• High School Diploma Graduate or equivalent • 3 years of experience, specifically working in an office environment • 1 years of project management related experience.
• Ability to pass a drug and background screening
• Must be able to obtain a government security clearance
WORKING ENVIRONMENT A fast paced multi-tasking customer service oriented environment requiring a high degree of efficient and effective performance. Adaptability regarding schedule and task changes is necessary to accommodate changing priorities. Overtime may be required.
PREFERENCE STATEMENT Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).
EEO STATEMENT Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
REASONABLE ACCOMMODATION It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.
