The posting
EQT is looking for a warm, detail-oriented Receptionist to be the welcoming face of our new Warsaw office. This is a visible, hands-on role for someone who already knows how to run a front desk well — and wants to grow as the office grows.
About the team
You'll be part of the Workplace team within HR Operations, reporting to the Office Manager. The Workplace function spans 23 countries and is united by a shared commitment to operational excellence and a genuinely people-first approach. In Warsaw, you'll be a central part of a collaborative, international office where no two days look quite the same.
About the role
As a Receptionist, you are EQT's first point of contact in Warsaw - an ambassador for our values and an essential contributor to the smooth running of the office. Your goal is to ensure that every interaction, every meeting, and every service touchpoint reflects the high standard EQT is known for.
Your responsibilities, among others:
- Welcome guests and visitors, always ensuring a friendly and professional first impression
- Manage the reception area and maintain meeting rooms and common spaces so they are tidy, well prepared and ready for use
- Order office supplies, groceries and other materials, and liaise with external suppliers and service providers
- Contribute to the smooth running of the office by responding to ad hoc requests from colleagues with care and efficiency
- Manage incoming and outgoing post and packages
- Assist with invoice handling and expense coordination (NetSuite; Rydoo), working with relevant colleagues and the finance team as needed
Regular hours are Monday to Friday, 08:30–16:30, with flexibility required during certain periods.
About You You are a warm, reliable and detail-oriented professional who takes real pride in creating environments where people feel welcomed and well supported. You enjoy being the person colleagues can count on - proactive, composed and always one step ahead.
What you'll bring (must-have):
- 2–3 years proven experience in a receptionist, front-of-house, or comparable client-facing service role.
- Fluency in English and Polish, both spoken and written to a professional standard.
- A reliable, organised working style with strong attention to detail and the ability to manage your own workload independently.
- Comfortable with everyday office technology and quick to pick up new systems and tools.
Nice to have:
- Experience working in an international or multicultural office environment, ideally within financial services or a similarly fast-paced sector.
- Comfort working in a small team where responsibilities may occasionally extend beyond a defined scope.
- Experience coordinating or supporting meetings, events, or executive logistics.
- Knowledge of Google Workspace, Slack, Workday, Zoom
What We Offer EQT offers a varied, lively work environment in a newly established Warsaw office that connects to a global network across 23 countries. You will have real opportunities to grow within the role and the wider organisation, supported by colleagues who are collaborative, non-hierarchical, and genuinely invested in each other's success. We are committed to building a diverse and inclusive workplace, and we know that our continued success depends on bringing together people with a wide range of backgrounds and perspectives.
Compensation & Benefits Notice We offer a competitive total rewards package including base salary, determined based on the role, experience, skill set, and location. Eligible employees may also receive discretionary incentive compensation, awarded in recognition of individual performance and company results. EQT provides a comprehensive benefits offering designed to support employee wellbeing, development, and work-life balance. Benefits include paid time off, parental leave, wellbeing and wellness support, flexible working arrangements, and learning and development opportunities. Benefits are effective from the first day of employment and may vary by location and role.
Inclusion at EQT
Our vision for EQT employees is to build high performing & engaged teams. Our competitive edge comes from fostering an environment where every individual feels valued, empowered, and motivated to drive business impact. Our commitment to inclusion is not just about fairness; We understand and believe that being a great place to work drives the best performance.At EQT, inclusion is a business imperative and it's embedded into our talent strategy, decision-making, and culture to ensure that every individual and team operates at their full potential. By doing so, we unlock better collaboration, stronger innovation, and superior investment outcomes.
About EQT
EQT is a purpose-driven global investment organization focused on active ownership strategies. With a Nordic heritage and a global mindset, EQT has a track record of over three decades of developing companies across multiple geographies, sectors and strategies. EQT has investment strategies covering all phases of a business’ development, from start-up to maturity. EQT has EUR 270 billion in total assets under management (EUR 141 billion in fee-generating assets under management), within two business segments – Private Capital and Real Assets.
With its roots in the Wallenberg family’s entrepreneurial mindset and philosophy of long-term ownership, EQT is guided by a set of strong values and a distinct corporate culture. EQT manages and advises funds and vehicles that invest across the world with the mission to future-proof companies, generate attractive returns and make a positive impact with everything EQT does. EQT has offices in more than 25 countries across Europe, Asia and the Americas and has more than 1,900 employees.
More info: www.eqtgroup.com Follow EQT on LinkedIn, X, YouTube and Instagram
