Skip to content
CV Rocket
Get me interviews
How it worksThe enginePricingBlogContactSign in

Open nowPosted 25 days ago

Executive Administrative Assistant

International Business University8 open roles

Pay
$60,000 – $70,000 a year
Where
Toronto, ON
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowExecutive Administrative AssistantInternational Business University · Toronto, ON

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on International Business University's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

7.4% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.5%1 day
  2. 3.5%3 days
  3. 7.4%7 days
  4. 13.1%14 days
  5. 34.4%30 days
This job: posted 25 days ago

The posting

Join one of Canada's fastest-growing universities as our Executive Administrative Assistant, where you will play a key role in supporting executive leadership and driving the effective execution of the university's strategic goals.

About the Role

As the Executive Administrative Assistant, you will support the Executive Administrative Manager in delivering high-level administrative and operational support to senior executives, including, but not limited to the Chief Executive Officer of Vega Academic Services, the President & Vice-Chancellor of IBU and Vice-President of Strategy and Growth.

Success in this role requires exceptional organizational, communication, and time management skills, as well as the ability to manage competing priorities, coordinate complex activities, and handle confidential information with professionalism, discretion, and sound judgment.

Title: Executive Administrative Assistant Type: Full-Time, Permanent Department: Executive Administration Reporting to: Executive Administrative Manager Location: Toronto, Ontario (Hybrid) Existing Vacancy: Yes Compensation Range: $60,000 - $70,000 annually

Why Join IBU

Located in downtown Toronto, IBU is one of Canada's fastest-growing universities, offering a dynamic academic and professional environment driven by innovation, research, and academic excellence. By joining IBU, you will have the opportunity to work closely with senior leaders, support high-impact initiatives, and contribute directly to the success and growth of a dynamic and evolving institution.

What You'll Do

  • Support the Executive Administrative Manager in providing high-level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.
  • Coordinate executive priorities, communications, and strategic initiatives, ensuring timely follow-up and alignment across leadership teams.
  • Prepare, edit, and organize executive documents, presentations, reports, and meeting materials.
  • Manage executive correspondence and communications, ensuring inquiries are handled professionally, accurately, and in a timely manner.
  • Plan and coordinate executive meetings, events, conferences, and leadership activities, overseeing logistics and ensuring seamless execution.
  • Provide project coordination support for strategic initiatives by tracking timelines, monitoring action items, and following up on deliverables.
  • Maintain confidential records, support stakeholders and visitors, and uphold the highest standards of professionalism, discretion, and customer service.

This is a hybrid role based in Toronto, requiring in-person attendance as needed, including weekdays, evenings, and occasional Saturdays.

What You Bring/Who You Are

  • Bachelor's degree or equivalent experience in Business Administration, Communications, or related field.
  • 5+ years of experience supporting C-suite and other senior executive-level management.
  • Proven ability to manage multiple priorities and work effectively in fast-paced, high-pressure and high-stress environments.
  • Exceptional interpersonal and communication skills, with the ability to interact professionally with executives, employees, and external partners.
  • Exceptional organizational and time-management skills, with an eye for detail and accuracy.
  • Discretion and integrity when handling confidential information at all times.
  • Superior ability to remain calm and composed under stress and manage competing demands effectively.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with advanced skills in PowerPoint and Excel.
  • Strong problem-solving skills and the ability to think critically in high-pressure situations.
  • Experience in project management and handling complex schedules and logistics.
  • Proven ability to work independently and collaboratively in a fast-paced environment.
  • Highly self-motivated, proactive, and adaptable to changing priorities.

Additional Information

To support the overall well-being and success of our employees, IBU offers a comprehensive Total Rewards package, which may include the following, based on role eligibility:

  • 100% employer-paid extended Health & Dental benefits
  • 24/7 access to an Employee and Family Assistance Program (EFAP) and virtual healthcare services
  • Life, Accidental Death & Dismemberment (AD&D), and Long-Term Disability insurance
  • Competitive paid time off, starting at three weeks
  • Tuition Benefit Program
  • Access to preferred corporate membership rates with GoodLife Fitness
  • Engaging employee appreciation and community-building events

IBU is an Equal Opportunity Employer

IBU is committed to fostering a diverse, inclusive, and equitable workplace where everyone feels welcome, valued, and respected. We are dedicated to the principles of equal opportunity and encourage applications regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status. Please contact [email protected] if you require accommodation during the recruitment process.

Application Process

All applications are reviewed by our HR team. We may use AI tools to support certain stages of the hiring process and do not replace human judgment. IBU is committed to the responsible and fair use of AI in compliance with applicable laws.

While we appreciate all applications, we regret that we can only contact those candidates selected for an interview. We thank all applicants for their submissions.

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against International Business University's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on International Business University's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    International Business University's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.