Onboarding Operations Specialist

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Onboarding Operations Specialist based in Spain.

As an Onboarding Operations Specialist, you’ll play a key role in delivering a smooth and compliant onboarding experience for employees joining organizations around the world. You’ll manage the onboarding journey from documentation and verification through completion, ensuring accuracy, efficiency, and a high level of service. Working within a globally distributed EOR Operations team, you’ll collaborate closely with Mobility, Benefits, Lifecycle, Payroll, and other cross-functional teams. You’ll handle sensitive employee information while maintaining strong standards for data accuracy, confidentiality, and compliance. The role combines operational ownership, problem-solving, stakeholder collaboration, and continuous process improvement. You’ll also identify opportunities to streamline workflows and introduce automation that makes onboarding more scalable and efficient. This is an ideal opportunity for a detail-oriented and adaptable operations professional who enjoys working independently in a fast-paced, international environment.

Accountabilities

• Manage the end-to-end onboarding journey for new employees, ensuring all required documentation, verification steps, employment packages, and operational requirements are completed accurately and on time.
• Take ownership of onboarding cases from initiation through completion, proactively resolving issues and responding effectively to employee questions throughout the process.
• Work closely with Mobility, Benefits, Lifecycle, Payroll, and other relevant teams to coordinate onboarding activities and deliver a seamless experience for clients and their employees.
• Review, prepare, and manage employment contracts and other legally binding documentation while maintaining high standards of accuracy and compliance.
• Maintain employee data with a strong focus on accuracy, security, confidentiality, and adherence to applicable data-handling requirements.
• Support operational reporting, audits, data integrity initiatives, and other compliance-related activities that contribute to reliable and efficient onboarding operations.
• Monitor onboarding workflows and identify recurring challenges, bottlenecks, and opportunities for process improvement.
• Champion automation opportunities that reduce manual work, improve consistency, and increase the scalability and efficiency of onboarding processes.
• Maintain and improve knowledge and content resources to ensure teams have access to accurate, organized, and up-to-date operational information.
• Contribute to a culture of continuous improvement by sharing insights, proposing solutions, and helping implement changes across onboarding operations.
• Strong professional experience in operations, ideally within people operations, HR operations, employment services, legal contracting, or a related field.
• Solid understanding of employment contracts and other legally binding documents, particularly in an HR or people-management context.
• Experience working in fast-paced, cross-functional environments, preferably within startups, scale-ups, or other high-growth organizations.
• Strong attention to detail and the ability to manage sensitive information accurately, consistently, and confidentially.
• Excellent written and spoken English at a business level, with strong communication skills and the ability to present information clearly and professionally to diverse audiences.
• Strong organizational skills and the ability to manage multiple priorities while maintaining ownership of individual cases and operational responsibilities.
• Ability to work independently while collaborating effectively with international and distributed teams, proactively seeking support when needed.
• Comfortable working asynchronously and adapting to flexible working hours when required to support global operations.
• Strong technical adaptability and confidence using digital collaboration, documentation, communication, and project-management tools.
• Familiarity with platforms such as Notion, Slack, Zendesk, Google Workspace, or comparable tools is an advantage.
• Experience organizing, maintaining, and updating knowledge bases, operational documentation, or other content resources.
• A proactive, collaborative mindset with a strong sense of accountability and a willingness to continuously improve processes.
• Additional language skills are considered a plus.
• Fully remote work with the flexibility to work from anywhere.
• Flexible paid time off.
• Flexible working hours within an asynchronous working environment.
• 16 weeks of paid parental leave.
• Mental health support services.
• Stock options.
• Learning and professional development budget.
• Home office budget and IT equipment.
• Budget for local in-person social events or coworking spaces.
• Globally distributed, remote-first environment with a strong focus on life-work balance.
• Annual salary range of $28,200–$63,450 USD, with actual compensation determined by factors including location, transferable or job-related skills, experience, relevant training, business needs, and market conditions.
• Opportunity to contribute to global onboarding operations and improve processes supporting employees across multiple countries and employment environments.

How Jobgether works:

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Why Apply Through Jobgether?

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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