MU Student Events Assistant

Department:

Special Instructions to Applicants:

When applying you will be required to attach the following electronic documents:

• A Resume
• A Cover Letter
• A supplemental document answering the following questions:How did you hear about this position? What is your estimated graduation date (term, year)? What would you like to gain by working at the Memorial Union? Describe your communication style within a team environment. What qualities do you possess that would make you an ideal candidate for this job?

For additional information please contact: Vicki Farris at [email protected]

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Note: All job offers are contingent upon Human Resources final approval

Job Description:

This recruitment will be used to fill 8 part-time (a maximum of 24 hours per week) MU Student Events Assistant for the Memorial Union at Oregon State University (OSU).

This is an entry-level role offering opportunities for growth and professional development. Team members are responsible for setting up and breaking down reservable spaces, along with supporting various operational needs to ensure the success of events. The role involves close collaboration with student Setup Coordinators and works as part of a team-oriented environment.

We are seeking individuals who value dependability, respectful and clear communication, and strong teamwork. These qualities are essential to maintaining a welcoming, engaging, and sustainable workplace.

This position serves as a member of the Guest Services Event Staff at the Memorial Union. As a high-visibility role, Guest Services Event Support staff directly influence the customer experience through their behavior and communication. Professionalism is essential and includes demonstrating a courteous, respectful, and businesslike demeanor at all times. This standard applies whether staff are working or present in the Memorial Union for personal reasons.

New hires will begin by participating in event setup shifts to become familiar with the building and proper use of MU equipment. Advancement opportunities are available based on interest, performance, and staffing needs. These may include training for leadership roles such as Setup Coordinator, as well as positions in event management, customer service desks, event specialist or technical support roles, and event coordination.

Position Duties

• Communicate effectively with clients and guests to assist with a variety of inquiries, providing clear and helpful responses.

• Effectively communicate with staff regarding the task at hand, analyze equipment needs, and collaborate with team members to organize and complete the job efficiently.

• Assist team members in navigating the building and store rooms to evaluate and identify where equipment is needed/stored. Partner with staff to safely move equipment.

• Assist MU staff with the setup and operation of audio/visual equipment. This can include audio and lighting for shows.

• Contribute to a clean and welcoming MU environment by maintaining the appearance of common areas including offices, lounges, meeting rooms, storage areas and hallways.
• Maintain professional and respectful communication with colleagues through radio, email, instant messaging and other channels.

Transferable Skill Development

OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below:

• Communication, Teamwork, Technology, Equity & Inclusion

Qualifications:

Full Employment Eligibility Requirements can be found here: https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements

• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Must meet the applicable minimal enrollment standard High School student: Regularly enrolled in a high school or participating in a home-schooling program Undergraduate and post-baccalaureate student: 6 credit hours per term Undergraduate international student: 12 credit hours per term* Graduate student officially admitted to Graduate School: 5 credit hours per term Graduate international student officially admitted to Graduate School: 9 credit hours per term*

*International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.

Required

• Flexibility, teamwork, and the ability to work independently
• Must be able to lift up to 35 lbs. consistently for up to one hour
• Strong attention to detail
• Willingness and ability to learn new skills
• Dependability in completing all assigned shifts, regardless of time scheduled
• Experience interacting with individuals from diverse backgrounds

Preferred

• Experience with audio/visual (AV) equipment
• Experience supporting events or working in the event industry
• Customer service experience
• Demonstrated ability to work effectively both independently and as part of a team
• A clear commitment to promoting and supporting diversity and inclusion

Working Conditions/Schedule:

Salary Range:

Anticipated Start Date:

2026-08-31

Anticipated End Date: