Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 3 days ago

CPT-11662 Construction Project Administrative Assistant

20four7VA121 open roles

Where
Worldwide, Remote
Work mode
Remote
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowCPT-11662 Construction Project Administrative Assistant20four7VA · Worldwide, Remote

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on 20four7VA's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market. 20four7VA postings stay open a median of 6 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 58.1%60 days
This job: posted 3 days ago

20four7VA median: 6 days open

The posting

APPLICATION INSTRUCTIONS: If you’ve already completed the 20four7VA Recruiting Process—including the Final Interview—or have previously been contracted by a 20four7VA Client, please make sure to apply via the 20four7VA Team Portal for faster processing.

Log in using your 20four7VA-issued email address to access the portal.

If you’ve just logged in to the Team Portal, please proceed to review the Independent Contractor Opportunity outlined below.

💡 Quick Tip: Upload your resume first—this will automatically populate most of the fields in the application form. Let the magic happen!

If you're interested in this opportunity, click APPLY TO POSITION to proceed.

********************************************************************

Title: CPT-11662 Construction Project Administrative Assistant

Independent Contractor – CPT-11662 Construction Project Administrative Assistant/Business Support VA/Any (Remote).

Overview

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.

An established commercial fireproofing contractor is seeking a detail-oriented Business Support VA to assist its project management team with project documentation, subcontractor compliance, billing support, reporting, and recurring administrative deadlines. The company manages approximately 100 projects annually and works with numerous general contractors, each with different documentation requirements and construction-management systems. The ideal candidate will bring strong administrative and project-coordination skills, excellent attention to detail, and the ability to work independently across multiple projects and processes. Direct construction experience is beneficial but not required, as the company has established workflows and will provide training.

The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Scope of Services

Contractors will be required to provide services that align with the following client tasks:

Project Documentation & Coordination

  • Maintain project records, task lists, and deadlines in ClickUp
  • Organize plans, specifications, forms, and project correspondence
  • Prepare, track, and follow up on project submittals
  • Upload and retrieve documents through general contractor portals
  • Use Bluebeam to review, markup, combine, organize, and export PDFs
  • Coordinate documentation requests with project managers and general contractors

Billing, Insurance & Compliance Support

  • Assist with progress billing and draw documentation using approved records
  • Prepare supporting documents and coordinate lien-waiver requests
  • Request and track certificates of insurance (COIs)
  • Assist with company prequalification and contractor registration requirements
  • Prepare weekly Davis-Bacon/certified-payroll documentation for management review
  • Compile monthly OCIP/CCIP insurance reporting information as directed

Project Closeout & Administrative Support

  • Organize warranties, closeout packages, and required project documentation
  • Track missing documents, outstanding submissions, and recurring deadlines
  • Maintain accurate project files and supporting financial records
  • Coordinate routine signature requests through DocuSign
  • Follow up with internal staff and general contractors regarding incomplete items
  • Provide regular updates on project status, completed tasks, and outstanding requirements

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

Skills

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

  • Administrative, project coordination, or operations-support experience required\
  • Strong document-management and deadline-tracking experience required
  • Bluebeam or comparable PDF editing and markup experience strongly preferred
  • ClickUp or comparable project-management software experience strongly preferred
  • Strong Google Workspace and spreadsheet proficiency required
  • Construction project administration experience preferred but not required
  • Familiarity with Procore, Autodesk Construction Cloud, CMiC, or similar systems is a plus
  • Construction billing, lien waivers, COIs, or contractor compliance experience is a plus
  • Certified payroll or OCIP/CCIP reporting experience is a plus
  • Strong attention to detail and ability to maintain confidentiality required

IDEAL CANDIDATE PROFILE

  • Highly organized, accurate, and detail-oriented
  • Proactive with strong follow-through across multiple projects
  • Comfortable navigating different systems and client-specific procedures
  • Able to work independently and solve routine administrative problems
  • Strong written and professional spoken communication skills
  • Resourceful and capable of adapting when instructions or processes vary
  • Dependable with deadlines and confidential information
  • Interested in growing into a long-term, full-time position

APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED

  • ClickUp – Preferred
  • Bluebeam Revu or Comparable PDF Software – Training can be provided
  • Google Workspace / Gmail
  • QuickBooks Online – Familiarity Preferred; Training can be provided
  • DocuSign
  • Procore / Autodesk Construction Cloud / CMiC – Training can be provided
  • Microsoft Excel / Google Sheets

Work Schedule

  • Contracted Hours per Week: 20-30 Hours/week (Expected to increase toward 40 hours/week based on performance and workload)
  • Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
  • Daily Working Time: TBD-MST

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

Terms of Engagement

  • Contractors will operate under a Master Services Agreement and a Statement of Work
  • This is not an offer of employment; contractors are not employees of 20four7VA or any client
  • All compensation is processed through 20four7VA according to the terms of the engagement

Role Summary & Requirements

  • REQUIRED SERVICE: Business Support
  • REQUESTED EXPERIENCE TIER LEVEL: Any
  • Contracted Hours per Week: 20-30 Hours/week (Expected to increase toward 40 hours/week based on performance and workload)
  • Daily Working Time: 8 AM-12 PM EST
  • Scheduled Working Days: Monday-Friday
  • REPORTING TO/POC: To Be Determined
  • Number of VAs: 1
  • GENDER PREFERENCE: None
  • LANGUAGES SPOKEN/PREFERENCE: English
  • ACCENT PREFERENCE: Level A-C (Strong Written and Professional Spoken English Required)
  • REGION PREFERENCES: Any

What we offer

  • Competitive rates
  • Weekly payments
  • Various open roles are available
  • Free training and upskilling
  • Constant support and guidance
  • A vibrant community always ready to support you
  • And more!
From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against 20four7VA's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on 20four7VA's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    20four7VA's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.