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Open nowFirst seen 6 days ago

Accounting and Administrative Assistant - Japanese Bilingual

A+ Staffing Inc139 open roles

Pay
$85,000 – $108,000 a year
Where
West Hollywood, California, United States
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Your applicationOpen nowAccounting and Administrative Assistant - Japanese BilingualA+ Staffing Inc · West Hollywood, California, United States

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.7%14 days
  5. 35.6%30 days
  6. 58.0%60 days
This job: first seen 6 days ago

The posting

We are hiring an experienced Accounting and Administrative Assistant to support the financial operations of a growing international business in the retail/luxury resale sector.

  • Title: Accounting and Administrative Assistant
  • Employment type: Full-time
  • Location: West Hollywood, California (On-site Only)
  • Working hours: 9:30am to 6:30pm.
  • Off days: 2 days per week, with one fixed on Wednesday.
  • Role focus: One-person full-spectrum back-office role across accounting, HR, admin, compliance, and legal coordination for US entity operations, with outsourced firm and HQ advisory support
  • Additional support during month-end, quarter-end, and audit periods may be required.



【Key Responsibilities】

  • Own day-to-day accounting records in QuickBooks with complete supporting documentation and controls.
  • Prepare monthly management reports, quarterly closing packs, and reconciliation schedules.
  • Support audit and external reporting requirements by compiling requested evidence and schedules on time.
  • Coordinate recruitment workflow, payroll processing, and HR administration with the outsourced HR/payroll partner.
  • Maintain and update employee handbook content, policy drafts, and HR records with HQ/advisor alignment.
  • Handle office administration operations, including ordering supplies, arranging contractors, and new shop preparation tasks.
  • Track and renew required business licenses and permits, and maintain an up-to-date compliance calendar.
  • Monitor industry/legal requirement updates and coordinate implementation actions with legal/compliance advisors.
  • Act as the in-house coordination point across outsourced accounting firm, law firm, and HR firm.
  • Align back-office execution with HQ advisory support and escalate material risks or decisions promptly.

【Minimum requirements】

  • 5+ years of hands-on experience across accounting and back-office operations (HR/admin/compliance coordination).
  • Strong practical command of QuickBooks, accounting close workflow, and reconciliation logic.
  • Proven ability to run a one-person in-house back-office function with external professional support.
  • Working knowledge of payroll coordination, employee handbook maintenance, and HR operations governance.
  • Strong ownership, confidentiality, and deadline discipline for monthly/quarterly deliverables.
  • Clear written and spoken English for cross-functional and external-firm coordination.

 【Preferred qualifications】

  • Experience in US small-business licensing/permit administration and compliance follow-up.
  • Hands-on coordination experience with outsourced CPA, legal counsel, and HR service providers.
  • Experience supporting retail, luxury goods, or multi-site new-store setup operations.
  • Japanese proficiency at JLPT N3 or above is preferred for manager communication.

【Compensation】

  • Salary: $85,000~108,000 per year, depends on experience
  • Comprehensive benefits package

【Training Program (Overseas Training Opportunity)】

  • Upon joining, employees will participate in a 3-month overseas training program (approximately from July to September 2026) in Southeast Asia (Singapore, Indonesia, or Malaysia)
  • Monthly salary will be provided during the training period
  • Full housing support will be covered by the company
  • Visa support will be provided for the duration of the training

【Training Details】

  • Develop knowledge of luxury brands and resale market
  • Gain hands-on experience in both office and retail store environments
  • Learn product evaluation techniques, including identifying materials, craftsmanship, and authenticity (e.g., tools used, leather characteristics, and distinguishing counterfeit items)



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