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Open nowFirst seen 5 days ago

Project Coordinator -Japanese Bilingual

A+ Staffing Inc139 open roles

Pay
$66,300 a year
Where
New York, New York, United States
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Your applicationOpen nowProject Coordinator -Japanese BilingualA+ Staffing Inc · New York, New York, United States

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  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on A+ Staffing Inc's own form.

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 58.1%60 days
This job: first seen 5 days ago

The posting

Position Title: Project Coordinator

Job Description:

  • Plan, coordinate, execute, and review all aspects of assigned event production activities, including but not limited to budgeting, public relations and marketing, logistics, event staffing, venue coordination, and program implementation
  • Develop, monitor, and revise project timelines and ensure milestones and objectives are achieved in a timely manner
  • Design, implement, monitor, and revise effective budget models for projects and forecast future budget needs
  • Manage and execute all aspects of project associated fundraising processes to meet budget objectives
  • Manage and monitor event expenses, create expense reports and process invoices
  • Coordinate administrative operations pertaining to NPO activities including but not limited to setting up Board of Directors meetings, preparing meeting materials, taking minutes, and coordinating follow-up actions
  • Coordinate the participation of invited talent, artists, performers, and guests, including but not limited to communication with the agents and/or managers, assisting with visa arrangements, and attending rehearsals and performances as necessary
  • Monitor, maintain, and create content for event website(s), e-newsletter(s), social media accounts, etc.
  • Conduct market research, gather information, negotiate and execute contracts with suppliers
  • Proactively and independently devise ideas, initiatives, and procedures to improve provided services and event quality
  • Proactively and effectively handle issues and troubleshoot any on-site problems on event day
  • Conduct pre-event and post-event evaluations and report on outcomes
  • Provide responsive day-to-day operational and administrative support, including handling time-sensitive research requests, answering phones, monitoring and responding emails, managing office supplies, receiving couriers and messengers, and coordinating meetings internal and external meetings.
  • Translate documents or interpret meetings between English and Japanese
  • Coordinate the purchases and shipments of corporate gifts
  • Provide administrative support for human resources-related matters
  • Perform other duties as assigned

Work Hours: Monday to Friday, 10:00am to 6:00pm * Full onsite for the first few months, then hybrid (3 days/week onsite).

Location: New York, NY

Salary: Salary: $66,300 Annual / Exempt. Non-exempt classification may also be considered.

Benefit:

  • Medical, Dental, Vision Insurance: Company pays 80%
  • OMNY card provided for NYC public transportation

Employment Type: Full-time, Direct hire

Qualifications:

  • Bachelor's degree
  • 3 years of relevant work experience in an administration or coordinating position is preferred
  • Proficiency in Office applications (Word, Excel, PowerPoint)
  • Excellent numeracy skills with an attention to detail
  • Ability to thrive in a demanding environment with multitasking competencies
  • Bilingual with excellent writing, speaking and presenting skills in both Japanese and English
  • Interest in Japanese culture and arts and/or theatrical shows is a plus
  • Website/Editing and design skill is a plus
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