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Open nowPosted 4 days ago

Team Member - Secretarial

Adani959 open roles

Where
Ahmedabad, Gujarat, India
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Your applicationOpen nowTeam Member - SecretarialAdani · Ahmedabad, Gujarat, India

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market. Adani postings stay open a median of 10 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 57.8%60 days
This job: posted 4 days ago

Adani median: 10 days open

The posting

Responsibilities

Compliance Monitoring for Unlisted Companies

  • Monitor unlisted entities within the company’s portfolio to ensure they comply with regulatory thresholds, such as the appointment of independent directors, if the company’s capital exceeds specific limits.
  • Regularly review the Articles of Association (AOA) and Memorandum of Association (MOA) of unlisted subsidiaries to ensure they are up-to-date and in line with regulatory changes.
  • Support in the development of governance frameworks for unlisted entities, ensuring that appropriate corporate governance measures are in place, including the establishment of key committees.

Subsidiary Governance and Committees

  • Ensure subsidiaries have the required governance committees in place, such as the Corporate Social Responsibility (CSR) Committee, and monitor their compliance with governance standards.
  • Oversee the appointment of members to key committees such as the Audit Committee and ensure adherence to corporate governance standards across unlisted entities.

Internal Audit and Compliance

  • Oversee the appointment of internal auditors, ensuring proper approvals are obtained and the correct internal audit processes are in place.
  • Respond to queries related to the requirement for an internal auditor, ensuring compliance with corporate governance practices.
  • Conduct regular compliance checks and audits to ensure that all legal and regulatory filings for unlisted companies are accurate and timely.

Appointment and CSR Compliance

  • Monitor the company’s capital and profits to assess whether it meets the criteria requiring the appointment of a Managing Director (MD) or full-time executive director, and handle any exceptions as per legal provisions.
  • Work with senior leadership to ensure any necessary appointments are made in compliance with the Companies Act and other regulatory requirements.
  • Track compliance with regulations concerning the appointment of women directors, ensuring companies that meet the capital or profit thresholds appoint a woman director to their board.
  • Coordinate with the Adani Foundation and other CSR partners to confirm contributions, ensuring they are in line with statutory obligations.
  • Ensure CSR contributions are accurately reflected in the Directors' Report.
  • Prepare and file the necessary CSR forms with the Registrar of Companies (ROC), ensuring timely and accurate submissions.

Stakeholder Management

  • Ensure all company filings are publicly available and accessible to shareholders, ensuring transparency and proper communication in line with regulatory requirements.
  • Manage statutory reporting requirements for unlisted entities, including the preparation and submission of annual returns and financial statements.
  • Coordinate with legal teams to ensure all subsidiary entities comply with relevant laws, including the Companies Act, SEBI regulations, and other statutory bodies.
  • Provide guidance to the Board of Directors and senior management on matters related to corporate governance, legal compliance, and corporate strategy.
  • Advise on changes in governance and compliance regulations, ensuring the company's processes are updated in line with legal and regulatory developments.
  • Ensure that the unlisted companies have the balances in place, supporting their long-term sustainability and compliance with all relevant laws.

Routine Documentation and Administrative Tasks

  • Accurately record and maintain minutes of board meetings, shareholders' meetings, and business meetings, ensuring that all decisions are properly documented and communicated.
  • Ensure the timely update of statutory registers, including the Register of Directors and Register of Members, ensuring proper maintenance and accuracy.
  • Provide Know Your Customer (KYC) documents when required, such as for the opening of bank accounts, and maintain records as needed for statutory purposes.
  • File necessary forms with the Registrar of Companies (ROC), ensuring compliance with both event-based and periodic filing requirements.
  • Manage shareholding changes, ensuring all necessary documentation, such as share transfer forms, is in place and all changes are communicated to the relevant stakeholders.
  • Provide periodic information to statutory auditors to support their reviews and ensure proper compliance with corporate governance standards.
  • Manage time and attendance signatures for directors and key personnel during board meetings or when required for statutory purposes.
  • Respond to emails and inquiries promptly, ensuring effective and timely communication with internal and external stakeholders.
  • Coordinate with practicing company secretaries for tasks that require collaboration and ensure efficient handling of all secretarial duties.
  • Handle director payments, ensuring timely and accurate processing, particularly for the second phase of the payment cycle.
  • Process payments for consultants, ensuring timely submission of invoices and proper approvals.

Qualifications

Qualifications:

Qualified Company Secretary (Associate or Fellow Member)

Experience:

Minimum 2 years in handling secretarial and governance responsibilities for unlisted entities.

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