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Open nowPosted 817 days ago

Assistant to the Director

Akshar Foundation32 open roles

Where
Guwahati
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Your applicationOpen nowAssistant to the DirectorAkshar Foundation · Guwahati

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 58.1%60 days
This job: posted 817 days ago

The posting

Job Description for Assistant to the Director for Akshar Foundation !!!

Position : Assistant To The Director (Female)

Location : Guwahati

Job description :

The Roles & Responsibilities include :

  • Manage personal emails, correspondence, and phone calls for the Director.
  • Prepare and organize documents, reports and presentations.
  • Maintain an easy filing system for easy retrieval of information.
  • Handle and prioritize incoming communication with professionalism and discretion
  • Coordinate and manage family schedules, including appointments, events, and other commitments.
  • Schedule and organize meetings and appointments for the Director, ensuring efficient time management.
  • Attend meetings ,take minutes and provide post meeting summaries.
  • Book and arrange travel, including flights and accommodations, for business trips and personal events.
  • Coordinate and make arrangements for private events, ensuring smooth execution.
  • Remind the Directors of important tasks, deadlines, and events both at home and work.
  • Manage filing systems to ensure documents are organized and easily accessible.
  • Prioritize tasks and deadlines to ensure timely completion of assignments.
  • Anticipate needs and proactively address them to enhance the Director’s productivity.
  • Communicate and liaise with staff, suppliers, and clients on personal matters related to the Directors.
  • Build and maintain positive relationships with internal and external stakeholders.
  • Identify challenges and proactively find solutions to ensure smooth operations.
  • Demonstrate flexibility and adaptability to changing priorities.
  • Handle sensitive information with utmost discretion and maintain strict confidentiality.
  • Undertake special projects as assigned by the Director which may involve research, analysis and coordination.

Requirements:

  • Minimum 2-3 years of experience in a personal assistant or administrative role, or a minimum graduate with strong English skills (negotiable salary for the latter).
  • Must be dog/animal-friendly.
  • Proficient in creating documents and spreadsheets using MS Word, Excel, and PowerPoint.
  • Advanced typing, note-taking, record-keeping, and organizational skills.
  • Excellent written and verbal communication skills.
  • Exceptional interpersonal skills for effective collaboration with various stakeholders.
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