Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowFirst seen 4 days ago

Office Secretary/Management Assistant

Alinefacility Management13 open roles

Where
Nairobi, Kenya
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowOffice Secretary/Management AssistantAlinefacility Management · Nairobi, Kenya

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Alinefacility Management's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 57.8%60 days
This job: first seen 4 days ago

The posting

Job Description: Office Secretary

Location: Nairobi

Employment Type: Full-time

Salary: KES 30,000

Reports To: General Manager

Job Summary

Our client is seeking a highly organized and proactive Office Secretary / Management Assistant to provide administrative and operational support to the General Manager while ensuring efficient office operations. The successful candidate will manage digital collaboration platforms, coordinate executive schedules, support policy administration, track key projects, and facilitate effective communication across the organization.

Key Responsibilities

  1. Executive & Administrative SupportManage the General Manager's calendar, meetings, travel arrangements, and business appointments. Prepare meeting agendas, take minutes, track action items, and follow up on outstanding tasks.

Coordinate office logistics, including supplies, internet, and other administrative requirements.

  • Liaise with external stakeholders, including government agencies, banks, legal firms, and service providers.

Digital Collaboration & Office Systems

  • Administer the company's collaboration platform (Feishu/Lark or similar), including user accounts, calendars, document libraries, approval workflows, and knowledge base.
  • Configure and maintain digital workflows for leave requests, expense claims, procurement, and contract approvals.
  • Train employees on collaboration tools and provide day-to-day user support.

Ensure company documents are securely organized, maintained, and easily accessible.

Policy Administration & Compliance

  • Draft, update, and maintain company policies, procedures, employee handbook, and administrative documentation.
  • Publish policies and coordinate employee acknowledgements and onboarding sessions.
  • Monitor compliance with internal policies, including attendance, approvals, and expense claims.
  • Recommend improvements to policies and administrative processes based on operational needs.

Project Coordination & Reporting

  • Track departmental projects, key milestones, and deliverables, providing regular progress reports to management.
  • Coordinate cross-functional initiatives and follow up on special assignments from the General Manager.
  • Identify potential project risks and escalate issues where necessary.

Internal Communication & Culture

  • Coordinate internal communications, company announcements, and organizational updates.
  • Organize employee engagement initiatives, team-building activities, and company events to foster a positive workplace culture.

Qualifications & Experience

  • Bachelor's degree in Business Administration, Human Resource Management, Administration, Operations Management, or a related field.
  • Minimum of 2 years' experience in an administrative, executive assistant, office management,

or management support role.

  • Experience working in a multinational or fast-paced business environment is an added advantage.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and collaborative workplace platforms such as Feishu/Lark, DingTalk, Microsoft Teams, Google Workspace, or similar systems.

Strong organizational, documentation, and project coordination skills.

  • Excellent written and verbal communication skills in English; proficiency in Chinese is an added advantage.

High level of integrity, confidentiality, professionalism, and attention to detail.

Proactive, resourceful, and able to manage multiple priorities with minimal supervision.

Send your application to: [email protected] latest by 30th July 2026

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against Alinefacility Management's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Alinefacility Management's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Alinefacility Management's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.