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Open nowPosted 32 days ago

Project Coordinator

ambiententerprises88 open roles

Where
Berkeley Heights, NJ
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Your applicationOpen nowProject Coordinatorambiententerprises · Berkeley Heights, NJ

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The clock on this job

Early applications get read.

8.0% of postings close within 7 days. Measured by our own scanner across the market. ambiententerprises postings stay open a median of 1 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.5%3 days
  3. 8.0%7 days
  4. 15.0%14 days
  5. 34.1%30 days
This job: posted 32 days ago

ambiententerprises median: 1 days open

The posting

About Us

We believe HVAC is about a lot more than moving air. It’s about creating places where we can live our best lives and do our best work. We help design, install, problem-solve, and service the right custom HVAC solution for every building. We do it with the largest and most experienced team of degreed application engineers in the industry. In any given year, Gil-Bar takes on over 5k projects, completing roughly 40% of all custom HVAC work in the greater NYC area. Gil-Bar combines its unmatched engineering expertise and fully integrated service offering with a truly unique culture.

Job Description

Role: Project Coordinator

We are looking for an organized and detail-oriented Project Coordinator to support our Sales and Engineering teams and help keep projects on track from order entry through completion. This person will work with internal teams, customers, and vendors to coordinate orders, paperwork, billing, and project updates.

Responsibilities:

  • Coordinate projects from order entry through completion and closeout.
  • Review customer purchase orders, project information, and order details for accuracy.
  • Prepare and process purchase orders, releases, and other project documentation.
  • Coordinate with vendors and internal teams on orders, lead times, shipments, and project changes.
  • Review order acknowledgements to make sure equipment, pricing, customer information, and other details are correct.
  • Maintain accurate project files, records, and tracking spreadsheets.
  • Update project and billing information in internal systems.
  • Review customer invoices and work with Accounting to resolve discrepancies.
  • Provide project status updates to Sales, customers, and other team members as needed.
  • Assist with warranty and other project-related administrative tasks.
  • Follow up on open items and make sure projects stay on schedule.
  • Close out completed projects and ensure all documentation is complete.

Requirements:

  • Experience in project coordination, sales support, customer service, operations, or a similar role preferred.
  • Strong organizational and time-management skills.
  • Excellent attention to detail.
  • Good written and verbal communication skills.
  • Ability to manage multiple projects and priorities at the same time.
  • Comfortable working independently and as part of a team.
  • Proficiency in Microsoft Word, Excel, and Outlook.
  • Comfortable working with purchase orders, invoices, pricing, and other project documentation.
  • Strong follow-up and problem-solving skills.
  • Ability to learn new software and internal systems quickly.

Estimated compensation: $28.85-$31.25/hour with flexibility based on experience and skills.

Ambient Enterprises provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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