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Open nowFirst seen 7 hours ago

Admin Asst

Associa391 open roles

Where
Fort Worth, TX, USA
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Your applicationOpen nowAdmin AsstAssocia · Fort Worth, TX, USA

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The clock on this job

Early applications get read.

11.5% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.4%3 days
  3. 11.5%7 days
  4. 18.1%14 days
  5. 35.6%30 days
  6. 44.6%60 days
This job: first seen 7 hours ago

The posting

SBB Management is looking for a highly-motivated and detail-oriented office assistant. In this role, your primary responsibilities are to assist the on-site Community Association Manager with various tasks, including but not limited to: office management, resident interactions, issuance and management of amenity access keys, community correspondence – whether by phone or email, and other tasks as assigned by the manager. This position is primarily an office role, and requires a well-spoken, customer-service oriented multi-tasker who functions at a quick but accurate pace.

To be considered for this role, please complete two required brief assessments thru this link:

https://assessment.predictiveindex.com/bo/86E/FrontDeskCoordinatorReceptionist_Oct2025_231127

JOB DUTIES AND RESPONSIBILITIES:

  • First point of contact for homeowners and residents, whether new or established to the office, maintaining a warm and welcoming demeanor, and facilitating their requests for information, amenity access, or transferring to the appropriate party;
  • Becoming familiar with the Association’s governing documents as they relate to the role;
  • Responding to phone calls, voicemails, and emails – usually within 24 hours, escalating to the appropriate party, and following up when delegated to another (e.g. maintenance work order);
  • Assisting the manager and Community Standards Coordinator on issuance, distribution, and follow-up on official correspondence (i.e. violation notices, mass e-mails, architectural modification applications)
  • Conduct inspections twice weekly to assess owner compliance with governing documents
  • Issuance and programming of resident amenity access keys;
  • Assist CAM in preparation of Board or Owner meeting packets;
  • Assist Manager in posting in Vantaca and mass e-mail correspondence for official communication to community;
  • Preparation, editing, and distribution of new resident Welcome Packet;
  • Receiving, filing, and tracking of required documentation to digital owner files;
  • Ordering and receiving of office supplies;

EDUCATION/KNOWLEDGE/SKILLS/ABILITIES:

• Ability to deliver a 5-star customer service to the Board and the residents • Ability to advise and direct the Board to make the necessary decisions • Ability to build rapport with clients • Strong analytical and critical thinking skills • Excellent written and verbal communication skills

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