The posting
We are looking for a Team Coordinator to join our F1 Evolution team, Aston Martin Aramco Formula One® Team’s TPC/heritage programme.
F1 Evolution plays a unique role within the wider F1 environment, supporting the preparation, testing, and operation of previous and heritage F1 cars, alongside demonstration and event programmes. As Team Coordinator, you will play a central role in the planning, coordination, and operational delivery of F1 Evolution events, including Testing of Previous Cars (TPC), Testing of Heritage Cars (THC), and demonstration activities. From managing complex travel arrangements and event schedules to coordinating suppliers, circuit bookings, and essential resources, you will ensure the team is fully prepared and equipped to deliver each event efficiently, on time, and within budget.
Working closely with the Chief Garage Technician, Chief Mechanic, Head of Operations, drivers, and key stakeholders, you will act as a central point of contact for event logistics and team coordination. This is a varied, hands-on role requiring exceptional organisation, clear communication, and the ability to make confident decisions in a fast-paced motorsport environment, with travel required to support events in the UK and internationally.
Key Responsibilities
- Coordinate all event travel arrangements for the core F1 Evolution team and technical partners, including flights, accommodation, transfers, hire cars, and visas where required.
- Create and distribute event itineraries, team schedules, and travel information, ensuring colleagues, suppliers, and stakeholders are fully informed.
- Liaise directly with drivers and driver managers to coordinate event requirements, including DIL SIM sessions.
- Work closely with the Chief Garage Technician, Chief Mechanic, and Head of Operations to coordinate event logistics, circuit bookings, contracts, payments, catering, and resources.
- Raise purchase orders, process invoices, manage consumables, tools, and garage equipment orders, and coordinate goods receipting and payment requests with Accounts.
- Support car-related logistics before and during events, including fuel management, tyre coordination, garage set-up, car running, and garage pack-down.
- Act as a key point of contact during events, helping coordinate team activities, maintain schedules, and ensure tasks are completed safely and on time.
- Liaise with the FIA regarding event categorisation and submission of team intent.
- Organise, attend, and minute team meetings as required, contributing to discussions and departmental decision-making.
- Maintain accurate team calendars and shared files in line with the event strategy and operational requirements.
- Support the ongoing development of F1 Evolution and its heritage car activities.
Skills, Knowledge and Expertise
- Previous experience in travel coordination, logistics, or a similar role within F1, Formula E, or another high-level motorsport or sports environment is essential.
- Thorough understanding of Formula One™ operations and the logistical requirements of F1 Evolution events.
- Experience coordinating event schedules, travel arrangements, suppliers, and operational resources.
- Strong organisational skills, with the ability to manage multiple priorities and deliver within demanding timescales.
- Excellent communication skills, with the ability to build positive and effective working relationships with colleagues, drivers, suppliers, and stakeholders.
- Self-motivated and proactive, with the confidence to make decisions and take ownership of responsibilities.
- Ability to remain calm and effective under pressure in a fast-paced, changing environment.
- Flexible and collaborative approach, with the ability to support the wider team and adapt to changing operational requirements.
- Willingness and ability to travel within the UK and internationally as required.
- Clear understanding of, and commitment to, Health & Safety standards and best practice.
Benefits
Investing in your career is paramount. We promote professional and personal development through a provision of learning opportunities and work with you to shape your career and realise your full potential.
As part of our high-performing, collaborative team, you'll enjoy a competitive package, including a discretionary bonus scheme, private healthcare, pension plan, life assurance, TEDSgroup childcare benefits, a cycle-to-work scheme, tech scheme, and car scheme.
You will also have access to our state-of-the-art facilities at the AMR Technology Campus, featuring a new on-site gym with fitness, spin and yoga classes, a bistro café, and restaurant.
