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Open nowFirst seen 6 hours ago

Virtual Admin Assistant

Ataraxis64 open roles

Where
Remote
Work mode
Remote
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Your applicationOpen nowVirtual Admin AssistantAtaraxis · Remote

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Ataraxis's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

11.5% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.0%1 day
  2. 4.3%3 days
  3. 11.5%7 days
  4. 18.1%14 days
  5. 35.6%30 days
  6. 44.6%60 days
This job: first seen 6 hours ago

The posting

General VA

Job Title: Virtual Administrative Assistant

Location: Remote

Employment Type: Full-Time - Independent Contractor

Key Responsibilities:

  • Provide comprehensive administrative support to the directors, including managing their calendars, scheduling meetings, and preparing meeting agendas
  • Maintain office supplies & merchandise by checking inventory and ordering items as needed
  • Coordinate and schedule meetings, interviews, and appointments, ensuring all necessary preparations are made
  • Maintain and update client and candidate databases in company CRM ensuring all information is accurate and up-to-date
  • Prepare and distribute correspondence, reports, and documentation for both internal and external communications
  • Handle incoming and outgoing communications, including phone calls, emails, and mail, ensuring prompt and professional responses
  • Assist with the organization and coordination of company events and activities, including booking venues, arranging catering, and sending invitations
  • Ensure compliance with company policies and procedures by keeping detailed records and managing documentation
  • Perform other administrative duties as required, including data entry, job postings and LinkedIn support

Must Haves:

  • Proven experience as an administrator or in a similar role
  • Excellent organizational and time management skills
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Strong written and verbal communication skills
  • Ability to multitask and prioritize tasks effectively
  • Attention to detail and problem-solving skills
  • Professional and courteous demeanor

Pre-screening questions:

  1. Confirmation that you can work in different time zones
  2. Do you have the necessary tools for remote work (PC/laptop, headset, webcam)?
  3. Your expected salary in USD
  4. How soon you can start
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What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against Ataraxis's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Ataraxis's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Ataraxis's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
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Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

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The numbers game

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