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Open nowPosted 2 days ago

Equal Opportunity Program Assistant at the Office of Equal Opportunity and Title IX

AUB6 open roles

Where
Lebanon
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Your applicationOpen nowEqual Opportunity Program Assistant at the Office of Equal Opportunity and Title IXAUB · Lebanon

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The clock on this job

Early applications get read.

12.8% of postings close within 7 days. Measured by our own scanner across the market. AUB postings stay open a median of 13 days.

Share of postings closed within
  1. 2.2%1 day
  2. 4.5%3 days
  3. 12.8%7 days
  4. 20.6%14 days
  5. 35.6%30 days
  6. 58.4%60 days
This job: posted 2 days ago

AUB median: 13 days open

The posting

Job Description

Job Title: Equal Opportunity Program Assistant

Department: Office of Equal Opportunity and Title IX

Grade: 12

Basic Functions: Responsible for drafting reports and proposals; training faculty, staff, and students; overseeing closely the Student Committee planning of and implementation of activities; transcribing interviews; taking minutes; assisting in setting up university processes; in addition to drafting policies related to Equal Opportunity/Title IX.

1. Duties Performed:

  • Assists in the drafting of strategic plans for the Equal Opportunity/Title IX.
  • Assists in the coordination and the implementation of strategic plans.
  • Maintains the Equal Opportunity/Title IX websites and safe reporting system up to date.
  • Follows up on Equal Opportunity related activities and initiatives.
  • Oversees the social media platform of the Equal Opportunity/Title IX.
  • Assists in the drafting of annual reports.
  • Assists in the organization and delivery of trainings.
  • Generates timely accurate compliance reports.
  • Assists in the preparation and offering of orientation sessions to students.
  • Transcribes timely and accurately investigation interviews, resolution meetings and notes.
  • Drafts correspondence for supervisor’s review and signature.
  • Participates in the planning and the implementation of the Student Committee activities throughout the year.
  • Assists in the drafting of policies and procedures, including researching best practices.
  • Prepares a variety of statistical or tabulated reports as required and according to specific instructions.
  • Assists in the preparation of presentations.
  • Drafts proposals as needed.
  • Generates, receives and maintains confidential and sensitive files, information and reports and ensure security of files.
  • Collects data from primary or secondary data sources.
  • Develops and maintains databases, data collection systems, data analytics and other strategies that optimize statistical efficiency and quality.
  • Performs analysis to assess the quality and meaning of data including identifying, analyzing and interpreting trends or patterns in complex data sets.
  • Prepares reports for the management stating trends, patterns, and predictions using relevant data.
  • Assists in other related duties if needed.

2. Work Contacts:

Regular contact with AUB community.

3. Independence of Operation:

  • Reports to the Equal Opportunity Officer and Title IX Coordinator.
  • Works according to established policies and professional standards. Completed work is subject to subsequent review.

4. Supervisory Responsibility:

None.

5. Physical Effort:

Slight physical effort involving mainly sitting and the use of personal computer.

6. Work Conditions:

Clean and pleasant.

7. Minimum Requirements:

  • Master's degree plus 1 year of relevant work experience.
  • Confidentiality of sensitive information.
  • Strong communication, interpersonal, and organizational skills.
  • Attention to details.
  • Excellent time management and communication skills.
  • Strong ability to communicate effectively to individuals at varying levels within the organization, both verbally and in writing.
  • Excellent familiarity with commonly used word processing, spreadsheet, Canva, social media, and database software packages.
  • Strong ability to prioritize and multi-task.
  • Strong ability to work under pressure.
  • Very good knowledge of English and Arabic.
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