Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 13 hours ago

Administrative Associate lll

Avispa Technology49 open roles

Pay
$40 an hour
Where
Palo Alto, CA, US
Work mode
Hybrid
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowAdministrative Associate lllAvispa Technology · Palo Alto, CA, US

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Avispa Technology's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

11.8% of postings close within 7 days. Measured by our own scanner across the market. Avispa Technology postings stay open a median of 1 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.4%3 days
  3. 11.8%7 days
  4. 18.6%14 days
  5. 35.6%30 days
  6. 45.1%60 days
This job: posted 13 hours ago

Avispa Technology median: 1 days open

The posting

Administrative Associate III 1519406

  • Hourly pay: $40/hr
  • Worksite: Leading university (Palo Alto, CA 94304 - Onsite)
  • W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
  • 40 hours/week, 8 Month Assignment

A leading university is seeking an Administrative Associate III to provide high-level administrative and operational support to clinical and research faculty, being responsible for managing executive-level calendars, coordinating events and projects, supporting financial and operational activities, preparing communications and reports, and serving as a key contributor to the research, education, and patient care initiatives.

Administrative Associate III Responsibilities:

  • Provide advanced administrative support to multiple clinical and research faculty members by managing complex calendars, resolving scheduling conflicts, coordinating travel, triaging phone calls and emails, responding to inquiries, establishing priorities, and resolving administrative issues on behalf of leadership.
  • Plan, organize, and oversee conferences, seminars, meetings, events, office projects, vendor coordination, logistics, office moves, and minor renovation activities while ensuring projects are completed on schedule and within budget.
  • Prepare, compose, edit, fact-check, and maintain presentations, reports, correspondence, grant materials, course handouts, conference documents, spreadsheets, websites, brochures, social media content, and other departmental communications with exceptional accuracy and attention to detail.
  • Process, monitor, reconcile, and research complex financial transactions, budgets, vendor payments, equipment requests, financial reports, and operational documentation while identifying and resolving discrepancies and supporting departmental business operations.
  • Collaborate with faculty, researchers, administrators, vendors, and cross-functional teams by managing multiple competing priorities, leading administrative projects from start to finish, maintaining organized workflows, solving problems proactively, and supporting additional operational initiatives as assigned.

Administrative Associate III Qualifications:

  • 4+ years of experience providing executive, administrative, operational, or project support in a fast-paced professional environment.
  • Associate's or Bachelor's degree is preferred.
  • Strong written and verbal communication skills with experience preparing presentations, reports, correspondence, spreadsheets, and other business documents.
  • Experience managing executive calendars, coordinating travel, organizing meetings and events, supporting multiple stakeholders, and leading administrative projects.
  • Experience processing financial transactions, monitoring budgets, reconciling expenses, coordinating vendors, and maintaining operational documentation.
  • Advanced proficiency with Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint, with experience creating complex reports and spreadsheets.
  • Experience supporting academic medicine, healthcare, research, or higher education environments is preferred.

Shift:

  • Hybrid: Monday to Friday. 6:30 am to 3:00 pm initially. From September, 8:00 am (30-minute lunch) to 4:30 pm or 8:00 am to 5:00 pm (1-hour lunch).

(H)

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against Avispa Technology's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Avispa Technology's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Avispa Technology's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.