Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 30 hours agoWe saw it 22 min after it went up

Program Coordinator

Avispa Technology48 open roles

Pay
$40 – $45 an hour
Where
Palo Alto, CA, US
Work mode
On site
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowProgram CoordinatorAvispa Technology · Palo Alto, CA, US

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Avispa Technology's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

11.5% of postings close within 7 days. Measured by our own scanner across the market. Avispa Technology postings stay open a median of 1 days.

Share of postings closed within
  1. 2.0%1 day
  2. 4.3%3 days
  3. 11.5%7 days
  4. 18.1%14 days
  5. 35.6%30 days
  6. 44.6%60 days
This job: posted 30 hours ago

Avispa Technology median: 1 days open

The posting

Program Coordinator 1519122

  • Hourly pay: $40-$45/hr
  • Worksite: Leading university (Palo Alto, CA 94304 - Hybrid)
  • W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
  • 12 hours/week, 12 Month Assignment (With possibility of extension)

A leading university seeks a Program Coordinator to provide administrative coordination for an NIH T32 institutional training program in aging research, including program operations, governance meetings, trainee tracking, and NIH progress reporting.

Program Coordinator Responsibilities:

  • Maintain the annual program calendar, including recruitment timelines, committee and advisory board meetings, trainee check-ins, seminars, internal deadlines, and NIH reporting milestones, along with centralized files, templates, rosters, forms, an operations manual, dashboards, and contact lists. Serve as the routine point of contact for program questions, draft routine communications, coordinate communication among leadership, trainees, mentors, committees, and community partners, and act as liaison with department administration and the postdoctoral affairs office on appointment, HR, financial, and policy matters.
  • Maintain a rolling NIH progress report file covering current trainee and alumni updates, program activities, evaluation data, advisory board input, publications, presentations, awards, grant submissions, and career outcomes. Coordinate and track data requests, compile evaluation data, and prepare draft tables, summaries, periodic program reports, and documentation of program changes made in response to feedback.
  • Maintain the trainee recruitment timeline and application workflow, organizing application materials, review packets, interview schedules, selection materials, status trackers, and mentor match information. Maintain a trainee dashboard of training tracks, mentor and committee assignments, milestones, participation, and evaluation and completion status, collect regular progress updates, and flag missing documentation, overdue updates, or milestone concerns to leadership.
  • Coordinate and document executive leadership, internal and external advisory board, programming, mentoring, and evaluation committee meetings, preparing agendas, meeting packets, trainee progress materials, mentor-mentee match summaries, minutes, action items, recommendation trackers, and confidential feedback logistics. Track mentor and trainee assignments, check-ins, and mentor training completion, and collect trainee feedback for the mentoring committee.
  • Coordinate schedules and logistics for seminars, trainee presentations, invited speakers, workshops, and annual program activities, preparing event materials, speaker itineraries, attendance lists, reminders, and follow-up communications, and tracking attendance in required program activities.

Program Coordinator Qualifications:

  • 2-3 years of relevant experience.
  • Experience with NIH training grants, including an understanding of NIH oversight and progress reporting requirements.

Shift:

  • Hybrid and Part-time, 12 hours/week; schedule open for discussion.

(H)

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against Avispa Technology's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Avispa Technology's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Avispa Technology's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.