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Open nowPosted today

Senior Assistant, Executive Assistant

barings44 open roles

Where
SG - SINGAPORE - 1 WALLICH ST
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Your applicationOpen nowSenior Assistant, Executive Assistantbarings · SG - SINGAPORE - 1 WALLICH ST

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The clock on this job

Early applications get read.

13.8% of postings close within 7 days. Measured by our own scanner across the market. barings postings stay open a median of 22 days.

Share of postings closed within
  1. 2.2%1 day
  2. 4.7%3 days
  3. 13.8%7 days
  4. 22.3%14 days
  5. 37.8%30 days
  6. 59.0%60 days
This job: posted today

barings median: 22 days open

The posting

At Barings, we are as invested in our associates as we are in our clients. We recognize those who work diligently for us and reward them for personal and professional integrity, communication skills, distinct competencies and expertise in specific strategies, ability to collaborate as a team member and true dedication to the interests of our clients.

We thank you for your interest in joining the Barings team, and invite you to explore our current employment opportunities.

Title: Senior Assistant, Executive Assistant

Business Unit: APAC Real Estate

Location: Singapore

Barings is a leading global financial services firm dedicated to meeting the evolving investment and capital needs of our clients and customers. Through active asset management and direct origination, we provide innovative solutions and access to differentiated opportunities across public and private capital markets. A subsidiary of MassMutual, Barings maintains a strong global presence with business and investment professionals located across North America, Europe, and Asia Pacific.

Job Summary

Barings is seeking an experienced, proactive Executive Assistant in Singapore to support the Managing Director and Head of Real Estate APAC (ex-Australia), managing travel, scheduling, email and administration across multiple time zones, while also supporting the Singapore-based APAC Real Estate team. Time is split roughly 55% executive support, 35% team support and 10% events and ad hoc projects.

The role requires absolute discretion and excellent PowerPoint and Excel skills. The ideal candidate is a confident, flexible communicator with senior leaders, investors and partners, has experience with an international employer, and works autonomously as a trusted partner who anticipates needs.

Primary Responsibilities

Diary Management & Travel Arrangements

  • Manage the executive’s calendar across Asia, Europe and US time zones, prioritising commitments and resolving conflicts proactively.
  • Coordinate internal, investor and board meetings, preparing agendas and briefing materials and tracking follow-up actions.
  • Plan and book complex international travel, including flights, accommodation, itineraries, visas and entry requirements, in line with firm policy.
  • Respond promptly to travel disruptions and changing plans, including outside normal hours where required.
  • Provide calendar, travel, expense and administrative support to the Singapore-based APAC Real Estate team.

Communication & Administration Support

  • Provide day-to-day administrative and coordination support, helping prioritise requests, track follow-ups, and maintain effective workflows.
  • Draft, proofread and format correspondence, memos and presentations to a high professional standard.
  • Act as a professional first point of contact for internal and external stakeholders, handling confidential matters with complete discretion.
  • Process expenses, invoices and document approvals accurately and in line with firm policy.
  • Maintain organised files and contact lists, and track key deadlines, including compliance and regulatory requirements.
  • Support interview scheduling, onboarding logistics and new joiner set-up.
  • Support team meetings, events and the preparation of presentations, investor materials and board papers.
  • Collaborate with assistants in other offices, such as Tokyo and Seoul, and provide cover as needed.

Projects, Events & Continuous Improvement

  • Support special projects and events, such as fund launches and investor conferences, with coordination and logistics.
  • Identify opportunities to improve processes, including effective use of Microsoft 365 and Copilot.

Qualifications

  • 4–5+ years as an Executive Assistant, ideally supporting Managing Directors or senior executives.
  • Diploma or degree, or equivalent experience.
  • Multinational or regional experience is required, e.g. a global financial institution, asset manager, professional services firm or multinational corporation.
  • Background in real estate investment, private markets, asset management or financial services is preferred.
  • Advanced Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and SharePoint skills are essential.
  • Excellent written and spoken English, with strong drafting, proofreading and editing skills are required.
  • Experience managing complex calendars across time zones and frequent international travel.
  • Familiarity with APAC visa and entry requirements, as well as corporate travel booking platforms, is desirable.
  • Complete discretion and sound judgement with confidential information.
  • Highly organised and detail-oriented, balancing competing priorities across stakeholders.
  • Flexibility: adapts to changing priorities and provides occasional out-of-hours support.
  • Cultural awareness: works comfortably with diverse stakeholders across Asia and globally.

Requisite Skills

Additional Skills

Barings is an Equal Employment Opportunity employer; Minority/Female/Age/Sexual Orientation/Gender Identity/Individual with Disability/Protected Veteran. We welcome all persons to apply.

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