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Open nowPosted 12 days ago

Project Administrator

beca16 open roles

Where
Gresik, East Java
Work mode
On site
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Your applicationOpen nowProject Administratorbeca · Gresik, East Java

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market. beca postings stay open a median of 13 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 58.1%60 days
This job: posted 12 days ago

beca median: 13 days open

The posting

Job Description

The role focuses on high‑quality reporting, document/template compilation, and supporting project management, controls, and finance processes. Strong English communication skills and excellent attention to detail are essential.

About You

  • Minimum 5 years’ experience in project controls/admin, preferably within industrial environments.
  • Strong English (written and verbal) and high attention to detail in reporting and templates.
  • Good understanding of project management, controls, and finance processes.
  • Experience with Oracle systems and the Microsoft suite (Excel, Word, PowerPoint; Teams/SharePoint desirable).

Key Responsibilities:

  • Provide project administration and document management support to projects under the guidance of the Job and Project Managers
  • Responsible for the establishment and maintenance of project administration including files, meeting minutes and websites
  • Coordination of project financial reports, ensuring project managers are informed about project timelines
  • Participate professionally and enthusiastically within the project team and provide support as directed
  • Provide a quality service to internal and external clients
  • Responsible for the coordination and maintenance of project OHS activities
  • Possess an understanding of business activities
  • Act in a timely manner to complete all internal client requests efficiently and inform clients when unable to meet expectations and reach agreement on course of action.
  • Build rapport and communicate professionally with all team members and clients even when the situation becomes difficult
  • Co-ordinate own workflows to ensure completion of special project priorities
  • Seek specific, constructive and immediate feedback to ensure development of best practice knowledge
  • Achievement of team goals are obtained through personal effort
  • Proven administration experience
  • Demonstrated experience with document management and project management systems, applications and financial tools
  • Understand and adhere to the Beca values
  • Act in accordance with industry / professional ethics maintaining professionalism at all times
  • Contribution and effort is aligned to organizational objectives
  • Comply with all company HSE systems and procedures relevant to the role, in accordance with local documented HSE responsibilities and accountabilities. No work-related injuries, illnesses or adverse environmental outcomes due to incorrect or inadequate application of systems or procedures
  • Participate in performance development discussions with manager initiating and managing own personal development with all CPD requirements met
  • Work co-operatively and collaboratively willingly accepting share of workload and helping others when required
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