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Open nowFirst seen 5 days ago

Administrative Assistant

Catholic Diocese of Venice61 open roles

Where
Sarasota, FL, USA
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Your applicationOpen nowAdministrative AssistantCatholic Diocese of Venice · Sarasota, FL, USA

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  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market. Catholic Diocese of Venice postings stay open a median of 4 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.7%14 days
  5. 35.6%30 days
  6. 58.0%60 days
This job: first seen 5 days ago

Catholic Diocese of Venice median: 4 days open

The posting

Title: Administrative Assistant, Full-time (35 hrs./wk)

Reports to: Business Manager

Location: St Patrick Catholic Parish | Sarasota, FL

Classification: Hourly/Non-exempt

Overview

The Administrative Assistant role is highly visible and provides a welcoming presence at the front desk by greeting and assisting visitors to the Church of St Patrick.

Job Responsibilities

  • Screen and route incoming calls promptly and courteously. Answer caller questions and provide assistance when appropriate.
  • Maintain parish database including new registrations, ministry interests, offertory envelopes, and change of addresses.
  • Records weekly Offertory deposits in database and maintains electronic giving system.
  • Sort and distribute mail, receive packages, and welcome visitors arriving for scheduled meetings. Record payments for intentions, stole fees, office offertory receipts, etc.
  • Maintain sacramental records including reporting to other parishes, recording in sacramental books and computer records.
  • Meet with families to discuss funeral arrangements, using planning sheet and existing procedures.
  • Process sacrament requests (Anointing, Communion, Confession, Baptism and Marriage) and route calls, emails and in-person inquiries of such to the appropriate staff member.
  • Prepare weekend Mass package including Prayers of the Faithful, announcements, Mass intentions and distribute as required.
  • Provide general administrative support for members of the parish office staff.
  • Other duties as assigned.
  • High School Diploma or equivalent
  • Minimum 2 years of office experience with similar responsibilities
  • Proficient in Microsoft Office Suite and general office equipment
  • High degree of flexibility to achieve objectives and meet daily demands.
  • Effective listener, responsive and supportive towards parishioners, volunteers, and staff
  • Must be able to clear an FBI Level II background check.
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