The posting
Job Description
CAMH is currently seeking a full-time, contract (12 months) Administrative Assistant to provide senior administrative support across the Azrieli Adult Neurodevelopmental Centre and the Slaight Family Centre for Youth in Transition. Reporting to the Slaight Centre director, this position supports all centre directors, operations managers, and their teams, ensuring the smooth and effective day-to-day operations of each Centre and consistency with CAMH administrative processes and requirements.
The successful candidate will provide high-level assistance on a wide range of confidential organizational, program and research-related projects, activities and issues, and will balance competing priorities across centres with minimal supervision.
This position provides shared administrative support to two research centres at CAMH:
The Azrieli Adult Neurodevelopmental Centre is one of several centres of Innovation at CAMH, focused on neurodevelopmental disabilities and mental health. Its work spans research excellence, clinical innovation, education and training, and knowledge exchange. The focus population is adults with neurodevelopmental disabilities, along with their families and caregivers.
The Slaight Family Centre for Youth in Transition is a clinical research program within the Complex Mental Illness program at CAMH, focused on treating psychosis and severe mental illness in youth from the late teens through early adulthood. Its work spans the development of new treatments, enhancement of early detection efforts, and clinical brain research, in close collaboration with a number of other programs and services.
Responsibilities
- Coordinating and maintaining the calendars of centre directors, including booking appointments and scheduling meetings with internal and external partners
- Organizing and scheduling travel
- Preparing and maintaining director CVs and related academic documentation
- Responding to internal and external stakeholder inquiries on behalf of the directors and centres
- Scheduling and organizing meetings and events, including booking venues, arranging catering, and setting up teleconference/video conference
- Preparing meeting agendas, taking minutes, and circulating follow-up items as required
- Composing and editing documents, sometimes on behalf of the directors, such as memos, letters, reports, newsletters, websites, and other communications and correspondences for internal and external audiences
- Assisting with the preparation of documentation and the collection, tracking and analysis of data and information in support of a wide range of centre-related projects
- Supporting human resources activities including orientation, and onboarding/offboarding of research personnel, scientists, students, fellows, and volunteers
- Assist with maintaining meeting spaces and bookings, tracking equipment operations, and support
- Provide orientation tours/wayfinding for new employees
- Processing and tracking invoices. expense claims, credit card payments, and coordinating requests for procurement documents
- Ordering departmental supplies and ensuring equipment in the area is in working condition
- Liaising and coordinating with other internal CAMH departments (e.g., Finance, HR, IT, Procurement, Research Office, contracts, and other Research Departments/Centres)
- Participating in special projects and committees, and other related duties as assigned by the supervisor
A high degree of discretion and confidentiality is required. As this role includes working with people with neurodevelopmental disabilities, youth with mental illness, and family caregivers, experience with these populations is an asset. You will support a healthy workplace that embraces diversity, encourages teamwork, and complies with all applicable health and safety, regulatory and legislative requirements.
This position is located at 1025 Queen Street West, McCain Complex Care & Recovery Building, with regular work required across centre sites, including 80 Workman Way.
Qualifications
The successful candidate will have a post-secondary certificate or diploma in office administration or a related discipline (a Bachelor's degree is an asset), combined with a minimum of three (3) years of senior-level administrative experience, or an equivalent combination of education, training and experience. Experience in the healthcare, hospital, or academic research sectors is preferred.
You will have demonstrated experience working with diverse stakeholders and the ability to prioritize work effectively and efficiently with minimal supervision. Superior interpersonal, planning, time management, organizational, problem-solving and customer service skills are required, along with sound judgement, tact and diplomacy in handling sensitive and confidential matters.
You have the demonstrated ability to multi-task under pressure, manage conflicting priorities across multiple teams, and coordinate projects to tight deadlines with a high degree of accuracy and attention to detail. You possess excellent verbal and written communication skills, including the ability to proofread documents and write meeting summaries and other documents for both internal and external audiences.
Demonstrated proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms is essential. Experience with SharePoint and/or website design is an asset. Previous experience in a research environment in mental health and addictions is an asset. The ability to work independently and effectively within a multidisciplinary team and with individuals from diverse backgrounds is mandatory. Bilingualism (French/English) or proficiency in a second language is an asset.
Compensation & Benefits:
- Hiring Salary Range: $54,428.08 – $68,035.11 per year (based on qualifications and experience)
- Full Salary Range: $54,428.08 – $81,642.13 per year (reflecting potential growth within the role)
- CAMH Benefits Package: Includes HOOPP defined benefit pension plan and professional development opportunities.
This role offers job stability, career development, and the chance to contribute to meaningful healthcare initiatives that improve patient and community well-being.
CAMH is a fully affiliated teaching hospital and research institute of the University of Toronto. As a CAMH employee, you will contribute to our mission by supporting teaching, research, and clinical care across the hospital.
CAMH is dedicated to equity, diversity, and inclusion. Our commitment is to foster a workplace, teaching, and learning environment that is inclusive, respectful, and free from discrimination or harassment.
CAMH strongly encourages applications from candidates who reflect the diversity of the communities we serve, including First Nations, Métis, and Inuit Peoples; Black and other racialized communities; LGBTQ2S+ communities; women; and people with disabilities, including those with lived experience of mental health and substance use challenges.
We welcome applicants from all backgrounds. Thank you to all who apply; however, only those selected for an interview will be contacted. If you require accommodations during the application or recruitment process, please let us know.
About Us
Through its core values of Courage, Respect and Excellence, CAMH is implementing its Strategic Plan: Connected CAMH, to transform lives, ignite innovation and discovery, revolutionize education and drive social change. CAMH is more than a hospital, it is a cause. CAMH is on a mission to change the way society thinks about and responds to mental illness. They aim to eliminate prejudice and discrimination and shape a world where mental illness is central to our healthcare system – a world where Mental Health is Health.
To learn more about CAMH, please visit their website at: www.camh.ca.
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